Paralegal, Legal Support Coordinator

**Please note**: This is not a Remote role and will require the incumbent to be based in Gurugram, India where the person is hired and work a hybrid schedule. This is an Individual Contributor role.

At The Coca-Cola Company, we are a diverse and global community of thinkers, makers, and doers. We are constantly transforming our business and ourselves to meet customers' ever-changing needs. We embrace an inclusive environment and strive to challenge existing barriers with our pioneering spirit.

The Coca-Cola Company is looking for a dynamic and highly motivated **Paralegal, Legal Support Assistant/ Coordinator,** mainly responsible for partnering with various legal department and other internal and external stakeholders to provide project management support to the India & Southwest Asia Operating Unit (INSWA OU) legal function.

**What You’ll Do for Us**
- Serves as executive admin assistant to the Vice President, General Counsel - INSWA Operating Unit and Legal function.
- Overseeing the project management and administrative support strategy of the INSWA legal team.
- Managing all events including team building and visits, visa logistics, training sessions managed by legal & Company secretary.
- Developing effective communication strategies to communicate with both internal (to the legal department) and external (to the business) stakeholders about INSWA legal requirements and priorities.
- Partnering with relevant stakeholders to manage the budget and other resources.
- Maintaining legal trackers, updating and validating them in partnership with various legal and business stakeholders.
- Liaise with Global teams for upkeep and maintenance of any legal data.
- Maintain old records & physical files for retrieval from storage.
- Global reporting process
- monthly and quarterly updates to be submitted within timelines with data from team with Outside Counsel (OC) spends each month.
- Assisting with the bottling agreements database and various authorizations.
- Working closely with Corp Secretary with ref to any Board Meetings and coordinate any relevant sessions.
- Providing accurate and timely financial record keeping for department, including preparing, processing, and/or reconciling expense reports.
- Tracking the department’s budget, raising and facilitating purchase orders, invoices, Outside Counsel OC/Stipend for CW etc. Approval in SAP and preparing budget status reports.
- Managing the Contract Management System (Apttus), trainings related thereto and sending quarterly reports on the agreements to the Finance Team.
- Coordinating with different stakeholders on the compliance management system.
- Supporting legal counsels in their efforts to communicate with business teams on various projects and other matters.
- Collaborating with legal assistants, legal trainees, and counsels to ensure a smooth workflow.
- Digital agenda of digitizing the legal function.
- Participating in regular meetings with the legal team.
- Providing effective, timely, and strategic support to legal department, including preparing business operating reports, maintaining files, calendars, and databases.
- Creating, maintaining, and editing documents (contracts, templates, Preparing PowerPoint presentations, Excel spreadsheets, and Word documents).
- Leading the strategic thinking related to the delivery of legal services for the INSWA OU legal team.
- Maintaining adequate stamp papers for relevant business entities, execution of all business agreements e2e.
- Collaborate with finance and team for audit requirements.
- Partner with Outside Counsel (OC) for regular litigation trackers and business updates. Ensure the Outside Counsel (OC) guidelines are in place from global.
- Collaborating with team members to ensure adequate administrative coverage and maintaining a high level of confidentiality

**Qualifications & Requirements**
- Bachelor’s degree preferably in laws, Commerce, Business Administration, Political Science or related field is required.
- Minimum of 3-7 years of relevant working experience in Law firm and/or in-house legal related work as Paralegal and/ or Executive Administrative Assistant
- Ability to be highly organized and effective, handle multiple complex projects and carefully prioritize competing work assignments from many clients.
- Proficient in commonly used MS Office software such as MS Word, Outlook, Excel, PowerPoint.
- With a strong sense of professional ethics, strong logical thinking, attentive, a positive attitude, a strong desire to collaborate with the department, a growth mindset, and a commitment to excellence and teamwork.
- Strong communication skills, including written and presentation; ability to influence various stakeholders, as well as familiarity with legal terminology, documentation, and a willingness to learn (and remain apprised of) new processes and technologies.
- Must feel comfortable working under pressure while managing multiple tasks and priorities, meeting deadlines, and handl