Administrative Assistant

At Boeing, we innovate and collaborate to make the world a better place. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

**Overview**

As a leading global aerospace company, Boeing develops, manufactures and services commercial airplanes, defense products and space systems for customers in more than 150 countries. As a top U.S. exporter, the company leverages the talents of a global supplier base to advance economic opportunity, sustainability and community impact. Boeing’s team is committed to innovating for the future, leading with sustainability, and cultivating a culture based on the company’s core values of safety, quality and integrity.

**Technology for today and tomorrow**

The Boeing India Engineering & Technology Center (BIETC) is a 5500+ engineering workforce that contributes to global aerospace growth. Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace.

**People-driven culture**

At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work. We also believe that collaboration, frequent team engagements, and face-to-face meetings bring together different perspectives and thoughts - enabling every voice to be heard and every perspective to be respected. No matter where or how our teammates work, we are committed to positively shaping people’s careers and being thoughtful about employee wellbeing.

With us, you can create and contribute to what matters most in your career, community, country, and world. Join us in powering the progress of global aerospace.

**Position Overview**:
Boeing Global Enterprise Services (BGES) team is currently looking for **Administrative Assistant**to join their team in **Chennai, India.**

**Position Responsibilities**:
The responsibilities for this position include, but are not limited to, the following:

- Responsible for managing Workplace services through various 3rd party service providers.
- Strong knowledge of Facilities Management Operation and Event Management.
- Maintaining excellent relationships with various Business stakeholders and Service Providers.
- Actively engage with Business units to fulfil business requirements.
- Ability to analyze the data and make the decision based on the data (Data-driven approach).
- Ability to collaborate with other functions like Global Real Estate/Finance/HR/Security etc. as & when required to deliver the assigned scope of work.
- Responsible for ensuring safety & security at the workplace and implementing EHS policies.
- Monitor emergency response procedures such as dialogic/call tree/ERT members.
- Should be familiar with the compliance requirements for building/facility operations.
- Sharing inputs on annual budget allocation & tracking planned vs actual spent
- Ability to ideate, develop, lead and execute operational excellence projects.
- Maintains the operation-related records and documents including (not limited to) Building compliance.
- Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company customers, and the media.
- Takes proper facilities round every morning & take appropriate corrective & preventive actions as required.
- Briefing outsourced manpower like Housekeeping & Security as & when required.
- Inspects & updates the Food Services Management sheet daily including weekly menu display & coordinating with supplier
- Keep a tab on the Snacks vending Machine on daily basis, oversee sales & report out to BSS (Business Support Specialist); coordinate with supplier for breakdown.
- Shows sensitivity to the culture and customs of local and foreign visitors
- Monitor all the various registers kept at the front desk & rear entrance.
- Coordinate with Businesses and Functions to fulfil the needs.
- Issue necessary work permits to suppliers as & when required & filing the same
- Keep a tab on first aid box inventory/check on expiry date & order supplies accordingly
- Responsible for office supplies (stationery, cafeteria and cleaning) & Inventory keeping
- Daily supervision of security guards, housekeeping and office boys
- To monitor and verify the movement of materials and equipment in and out of the office
- Provides general administrative support to all employees and visitors
- Supports the BGES team during any event as & when directed
- Supports the HR team during mass recruitment drive/hiring drive and Distribution of goodies
- MIS - Daily, Weekly & Monthly e.g. Offi