Internship Student

**Job Title**: Intern - Event Operations
**Location: Vikhroli** Mumbai
**Department**: Conference & Events Operations
**Reports To**: Conference Operations Head

**Job Summary**:
The Operations Intern will play a crucial role in supporting the Conference & Events Operations team at IAMAI. This role is ideal for MBA graduates looking to gain hands-on experience in event planning, vendor coordination, data management, and on-ground execution. The intern will assist in organizing high-impact industry events, ensuring smooth logistics, exhibitor coordination, and venue management. This opportunity provides valuable exposure to end-to-end event operations, stakeholder engagement, and post-event analysis, making it an excellent learning experience for those interested in the event management industry.

**Key Responsibilities**:
**1. Event Planning & Execution Support**
- Assist the operations team in end-to-end event planning, including venue coordination, exhibitor management, and on-ground logistics.
- Support in developing event layouts, signage placements, and exhibitor booth planning.
- Ensure smooth execution of event deliverables, maintaining strict adherence to timelines.

**2. Data Management & Reporting**
- Maintain and update event project trackers, vendor lists, and exhibitor databases.
- Utilize Excel for data management, budget tracking, and reporting insights post-event.
- Create PowerPoint presentations for internal reviews and stakeholder reporting.

**3. Vendor & Stakeholder Coordination**
- Assist in liaising with vendors, suppliers, and logistics teams to ensure timely execution of tasks.
- Ensure vendors comply with agreed deliverables, maintaining quality control.
- Coordinate with exhibitors for booth setup, branding requirements, and exhibitor documentation.

**4. On-Site Event Support**
- Support the team with venue setup, branding installations, and exhibitor booth arrangements.
- Assist in managing power requirements, booth layouts (Sq.Ft & Sq.Mtr), and venue logistics.
- Troubleshoot and resolve on-ground operational challenges in real time.

**5. Technology & Innovation**
- Gain hands-on exposure to event planning software, WhatsApp bots, and digital engagement tools.
- Assist in implementing tech solutions to enhance efficiency and experience of visitors.
- Research industry trends and competitor events to suggest improvements in operational processes.

**6. Post-Event Analysis & Documentation**
- Support in conducting post-event evaluations, gathering feedback from stakeholders and vendors.
- Prepare post-event reports highlighting successes, challenges, and areas for improvement.
- Assist in reconciling vendor payments and maintaining proper documentation.

**Key Skills & Competencies**:

- **Project Coordination & Execution**: Ability to assist in planning, organizing, and executing events, ensuring alignment with timelines and deliverables.
- **Analytical & Data Management Skills**: Proficiency in **Excel, PowerPoint, and event management tools** to analyze event logistics, prepare reports, and maintain accurate records.
- **Communication & Stakeholder Management**: Strong verbal and written communication skills to coordinate with internal teams, vendors, and exhibitors.
- **Problem-Solving & Crisis Management**: Ability to anticipate operational challenges and support the team in resolving on-ground issues efficiently.
- **Event Technology & Digital Tools**: Familiarity with **event planning software, virtual event platforms, and digital engagement tools** for efficient event execution.
- **Time Management & Multitasking**: Capable of handling multiple tasks under tight deadlines while maintaining quality standards.
- **Technical Awareness**: Basic understanding of **booth layouts, power requirements, and space management** in terms of Sq.Ft and Sq.Mtr for effective exhibition planning.
- **Vendor & Logistics Coordination**: Exposure to working with **vendors, logistics teams, and venue partners** to ensure smooth event execution.
- **Learning & Adaptability**: Willingness to **learn and adapt quickly** in a fast-paced environment, contributing proactively to operational tasks.

**Job Types**: Full-time, Internship
Contract length: 6 months

Pay: ₹5,000.00 per month

Schedule:

- Day shift
- Monday to Friday

Work Location: In person

Expected Start Date: 26/05/2025