Administration Assistant

**Points to be Noted**
**Should be ok to work in Startup Environment - Should join Immediately - ELECTRONIC CITY CANDIATES Preferably.**

**Job Summary**:
**Key Responsibilities: Administrative Support**:

- Manage and maintain office schedules, calendars, and appointments.
- Handle day-to-day office operations including office supplies inventory, meeting coordination, and internal communications.
- Prepare reports, presentations, and other administrative documents.
- Assist with the preparation and processing of correspondence, memos, and other documents.
- Maintain accurate filing systems, both digital and physical.
- Coordinate travel arrangements, meetings, and company events.
- Manage confidential information and sensitive data with discretion.
- Assist HR and Finance departments with employee records, payroll processing, and other administrative tasks.

**IT System Support**:

- Monitor and maintain the company's IT infrastructure, including software, hardware, and network systems.
- Provide first-line IT support to staff, troubleshooting and resolving minor technical issues (e.g., hardware, software, network, printing).
- Manage user accounts, permissions, and access across company systems.
- Assist in the installation, setup, and configuration of new IT equipment and software.
- Maintain and update software licenses and ensure compliance with relevant IT regulations.
- Coordinate with third-party vendors for software upgrades, IT repairs, and technical support when needed.
- Ensure regular backups of critical data and assist in data recovery processes.
- Assist with IT-related training and support for employees on best practices for using company systems and tools.

**Other Duties**:

- Assist in creating and maintaining documentation for IT processes and procedures.
- Support the execution of IT-related projects and initiatives as required.
- Stay up to date with the latest technology trends and IT solutions that can improve office efficiency.
- Provide support in ensuring office security protocols, including data security, network security, and employee access control.

**Skills and Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Information Technology, or a related field. Additional certifications (e.g., Microsoft, CompTIA) are a plus.
- **Experience**:

- Minimum 2-3 years of experience in an administrative role, with exposure to IT support or IT systems management.
- Experience with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Familiarity with office management software (e.g., Google Workspace, Office 365, etc.) and basic knowledge of network infrastructure.
- Experience troubleshooting hardware and software issues and providing technical support to non-technical users.
- **Technical Skills**:

- Proficiency in managing office IT equipment (computers, printers, telecommunication systems, etc.).
- Basic knowledge of databases, cloud storage, and file management systems.
- Familiarity with data backup and recovery methods.
- Knowledge of cybersecurity principles and best practices (e.g., antivirus software, firewalls).
- Ability to troubleshoot basic software and hardware issues.
- **Soft Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication skills, both written and verbal.
- Detail-oriented with the ability to work independently and as part of a team.
- Ability to work under pressure and prioritize tasks effectively.
- Strong problem-solving skills and proactive approach to task completion.

**Additional Requirements**:

- Ability to handle sensitive information with confidentiality.
- Willingness to learn new software tools and IT systems as required by the business.
- Flexible and adaptable to changing needs within the organization.

Pay: ₹20,086.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

**Education**:

- Bachelor's (preferred)

Work Location: In person