Executive-administration

1 week ago

Limda Vadodara Gujarat, India Apollo Tyres Full time

Apollo Tyres Ltd is an international tyre manufacturer and the leading tyre brand in India. The company has multiple manufacturing units in India and a unit each in The Netherlands and Hungary. The company markets its products under its two global brands - Apollo and Vredestein, and its products are available in over 100 countries through a vast network of branded, exclusive and multi-product outlets.

**Job Title**: Executive-Administration
**Location**: Limda
**Reports to (Position)**: Divisonal head
**Department/Function**: HR & ADMIN - ADMIN

**Number of Direct Reports (Solid Line)**: 0
**Number of Direct Reports (Dotted Line)**: 0
**Number of Outsourced Reports**: 0
**Purpose of the Job**: To perform Assigned task related to soft facility administration and assist manager admin in DWM and to be a local liaison resource.

Major Responsibilities:
1. Stationery Handling
Maintain adequate stock of stationery, office supplies, and consumables.
Issue stationery to departments/employees against requisitions and keep proper records.
Identify frequently used items and plan procurement accordingly to avoid shortages.
Track consumption patterns and ensure cost control.
Coordinate with vendors for quality and timely supply.

2. Reception Desk & Front Office Management
Manage reception operations including telephone handling, visitor entry, and hospitality.
Maintain visitor records, passes, and ensure professional front-desk service.
Handle incoming calls, direct them to the concerned departments, and take accurate messages.
Welcome and assist guests, interviewees, and clients professionally.
Coordinate meeting room bookings and ensure readiness (seating, AV system, refreshments).

3. Admin Stores Management
Maintain the admin stores including stationery, pantry consumables, cleaning materials, and miscellaneous supplies.
Ensure proper stock records, tagging, and periodic audits.
Implement First-In-First-Out (FIFO) for perishable/non-durable items.
Regularly update stock registers / ERP system for transparency and accountability.

4. Courier & Dispatch Handling
Manage inward and outward courier/dispatch of documents, parcels, and official communication.
Maintain courier records with details of sender, receiver, date, and tracking numbers.
Ensure timely delivery/collection and coordinate with courier agencies.
Handle confidential and urgent dispatches with priority and accuracy.

5. Miscellaneous Administrative Tasks
Support in travel bookings, accommodation, and transport arrangements.
Coordinate repair and maintenance of office equipment (printers, ACs, furniture, etc.).
Assist in event management, employee welfare activities, and festive celebrations.
Monitor housekeeping services and ensure cleanliness of office premises.
Support HR/IR/Admin teams in compliance, record-keeping, and documentation.
Prepare MIS reports on admin expenses, vendor billing, and cost tracking.

6.Government & Statutory Bodies
Coordinate with local authorities, municipal bodies, labor offices, and other statutory agencies for approvals, licenses, and renewals.
Ensure timely submission of documents, tax payments, and compliance records.

**Skills**:

- Sap Knowledge advisable
- Office/Facilities/Hospitality management
- Vendor Management

**Relevant Experience**: 5 yrs or more
**Education Qualification(s)**: Graduate in any stream.

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