Facilities and Admin Executive

Facilities and Admin Executive

**Company**
Munich Re
**Location**
Mumbai, India

**Your Role**:
1. Provide pro-active executive assistance and lead office assistant team
- Ensure office assistant tasks are being performed efficiently which include travel and hotel bookings for employees
- Ensure Petty Cash Register is maintained and recorded accurately & completely

2. Maintenance of Office Supplies and Inventory checking/records
- MRIB materials always readily available for
- Stock checking, Stationery & pantry ordering, Newspaper
- MR Letterheads, MR Envelopes, visiting cards, stickers and Lanyards

3. Facilitate the renewal of Administration office contracts/ Insurance Policies
- Ensure contracts are renewed on a timely basis and kept active.
- Ensure service levels of vendors are recorded, assessed and reviewed.
- Ensure office goods and Company cars are physically protected as well as insured at any time
- Allocation of duties for company driver, security guards and office boys

4. Facilitate purchase of goods and general maintenance of office pertaining to Administration
- Identify vendors who can provide Administrative and Marketing goods as per Marketing specification & ensure competitive prices are paid for goods and services purchased.
- Facilitate procurement of IT goods as per Munich Re global specification and requirement.
- Receive and test goods purchased meet acceptable quality standards and ensure maintenance of office assets
- Ensure that the pest control is done on timely basis
- Upkeep of plants, carpets, chairs etc.

5. House-keeping & Security Guard Management
- Daily upkeep of office
- attendance of office boys and washroom lady, arrange relieve duties in their absence
- Daily up keep of reception area (visitor register, courier register, inward-outward register etc)
- attendance of security guard and to arrange relief duties in his absence

6. Maintenance & Billing
- Maintenance of Furniture & Fittings, including Annual maintenance contracts Vendor contracts relating to office maintenance, insurance etc.
- Billings are submitted for approval by CFO on timely basis

7. Any new tasks/ activities responsibility assigned by the manager
- Flexible to adopt new duties and ensure to make the Company successful.

**Your Profile**:
**Education & **Experience**
- Graduate with 5+ years of experience
- Experience with duties of Executive Assistant, General Administration, Procurement - displaying professionalism, confidentiality, dedication and with excellent communication and people kills, self
- motivation, enthusiasm and initiative
- Team management experience
- Ex-Army experience would be an added advantage
- Good command of both written and spoken English, Hindi and Marathi

**Competencies**:

- Strong communication skills
- Team player, cooperative
- Self-motivated and takes initiative
- Solution-oriented
- Excellant organisation skills

**About Munich Re**:

- Founded in 1880, Munich Re Group is one of the world’s leading providers of reinsurance, primary insurance and insurance-related risk solutions._
- As pioneers in risk assessment, we drive the digital transformation of the global insurance landscape, expanding products and services as new forms of risk emerge. From space rocket launches to cyber
- attacks, from high net worth individual life cover to pandemics, we take care of risks, so our clients can take care of their business._

Across Asia Pacific, Middle East and Africa, we operate life and health and non-life reinsurance as well as primary insurance businesses, providing global career development opportunities and prospects to more than 1900 team members in 20 locations. We started supporting clients in the Indian market in 1951 and established our India Branch in Mumbai in 2017 to service the Non-Life and Life reinsurance markets in India, Sri Lanka and Bangladesh

**About Munich Re**:
Founded in 1880, Munich Re Group is one of the world’s leading providers of reinsurance, primary insurance and insurance-related risk solutions.

As pioneers in risk assessment, we drive the digital transformation of the global insurance landscape, expanding products and services as new forms of risk emerge. From space rocket launches to cyber
- attacks, from high net worth individual life cover to pandemics, we take care of risks, so our clients can take care of their business.

Across Asia Pacific, Middle East and Africa, we operate life and health and non-life reinsurance as well as primary insurance businesses, providing global career development opportunities and prospects to more than 1900 team members in 20 locations. We started supporting clients in the Indian market in 1951 and established our India Branch in Mumbai in 2017 to service the Non-Life and Life reinsurance markets in India, Sri Lanka and Bangladesh