Tm Copper Smelter Project

**Designation**:Manager

**Updated**:May 26, 2025

**Location**:Maharashtra, India

**Organization**:Metals

**1) Job Purpose**:
To plan, organize, track and coordinate various activities of capex procurement for the new Smelter Project in Copper Business with a view to ensure completion of ordering process within budget and given timeline. To work closely with users and functions to prepare negotiation calendar for the year basis the project schedule, and ensure packages are made ready for final negotiation at SPF as per the calendar. To handle enquiry management in collaboration with project teams, coordinate with end users for specification rationalization, follow up for technical evaluation reports, plan and organize techno commercial meetings amongst plants / corporate functions, suppliers and SPF, prepare term sheets based on outcome of the meetings, prepare bid tabs etc.

To plan and organize on time hedging of forex payment as per payment terms in coordination with Risk Management Team and give periodic feedback to them for all imported orders, for forex rollovers in coordination with unit finance and project team.

To coordinate with Treasury for forex payment covering LC, CAD etc. which also includes coordination with vendors for acceptance of LC draft, issue change of order etc.

To drive and implement digitization of the various manual processes currently in practice for the import/ forex payment related jobs.

**2) Job Context & Major Challenges**:
Job Context
This position aims at optimizing project negotiation and finalization timelines through effective coordination with unit stakeholders and SPF. This position will be responsible for planning, organizing, and coordinating various pre
- and post-negotiation activities for procurement for the new Copper Smelter Project, which requires coordination with suppliers, unit/function user teams, legal departments, corporate taxation, risk management, Treasury, Import Clearing Department, and other stakeholders to ensure successful negotiations and post-negotiation service support.

Key Responsibilities:

- ** Facilitate efficient collaboration between unit-level stakeholders and strategic procurement teams to streamline project negotiations and finalizations.**
- Coordinate with suppliers and unit/function user teams for timely receipt of offers and technical evaluation.
- Prepare bid tabs and Terms sheets as required.
- Plan and organize techno-commercial meetings amongst various stakeholders.
- Coordinate with legal department for pertinent inputs on contract terms.
- Organize benchmarking data from other units to inform procurement decisions.
- Coordinate with Treasury and Import Clearing Department for clearance of imported goods, forex payment through LC, CAD, etc.
- Prioritize jobs during skewed inflow of purchase requisitions from units/functions to ensure timely completion.
- Manage interactions with multiple (domestic/overseas) suppliers from diverse linguistic and cultural backgrounds.
- Effectively process large volumes of data and documentation with mínimal errors, ensuring accuracy in numbers and calculations that impact cost and decision-making.
- Ensure regular receipt of updates from taxation department on duties and taxes to avoid cost calculation inaccuracies.
- Facilitate coordination with clearing department and suppliers to minimize losses during goods clearance at ports for Hindalco.
- Resolve disputes between supplier and Hindalco (if any) during the mid-contract period, preparing supporting documentation as required.
- Keep oneself updated on all changes/new policies/procedures issued by Government of India/RBI from time to time for forex disbursement and taxation-related policies that can impact CTCs of orders placed/to be placed.

**3) Key result areas/ Principal Accountabilities**

**Accountability**

Supporting Actions

Preparation and adherence to negotiation calendar
- Identify high-value packages to be sent to Strategic Procurement for finalization.
- Collaborate with Unit Project Teams to assess their preparedness for sending packages to Strategic Procurement.
- Prepare a Negotiation Calendar with Strategic Procurement, taking into account occupancy levels and moderating as needed.
- Ensure all packages are ready according to the agreed plan and send them to Corporate Strategy & Procurement, highlighting any deviations and discussing possible date shifts as necessary.
- Monitor progress, provide feedback, discuss with Unit management/Business level, and strategic procurement function.

Pre
- negotiation: Commercial Evaluation
- To obtain quotation from vendors, on time.
- Study the vendors’ proposal and prepare a comprehensive Bid Tabulation Summary by taking into consideration latest and valid applicable taxes and duties.
- Coordinate with unit end users/functions to ensure on time completion of technical evaluation

Commercial Negotiation and back up documentation
- Prepare the draft Commercial terms sheet along wit