Secretary/admin Executive

4 days ago

Delhi Delhi, India Vinzen Finance Full time

NO FRESHERS
MIN 3 YEARS EXPERIENCE
SHOUDL BE FLUENT IN ENGLISH

SOUTH DELHI APPLICANTS PREFERRED - we want the commute to be easy for the applicant.

**Position Overview**:
We are seeking a highly organized and proactive **Secretary/ Admin Executive** to manage administrative operations and provide direct secretarial support to the Owner. The role requires a professional who can ensure smooth day-to-day functioning of the office, manage communications, and handle confidential tasks with discretion.

**Key Responsibilities**

**Administrative & Secretarial Support**
- Act as the primary point of contact for the Owner, managing calendars, meetings, and travel itineraries.
- Maintain confidential records, reports, and important files.
- Draft, review, and manage official communications on behalf of the Owner.

**Office Coordination**
- Oversee front-office operations to ensure a professional and welcoming environment.
- Manage office supplies, vendors, and service providers.
- Coordinate with internal teams and external stakeholders as required.
- Organize and support events, meetings, and client visits.

**Documentation & Record Management**
- Maintain accurate filing systems (digital and physical).
- Prepare presentations, reports, and minutes of meetings.
- Track deadlines, follow-ups, and ensure timely completion of tasks.

**Executive Assistance**
- Support the Owner with personal and professional scheduling.
- Anticipate needs, proactively manage tasks, and resolve issues efficiently.
- Ensure confidentiality and integrity in handling sensitive information.

**Qualifications & Skills**
- Bachelor’s degree preferred; diploma in Administration/Management is an advantage.
- 2-5 years of relevant experience in administration, secretarial support, or office management.
- Excellent communication skills (English & Hindi).
- Proficient in MS Office (Word, Excel, PowerPoint), Google Suite (Google sheets, google docs etc.) and digital collaboration tools.
- Experience using canva or any other basic design tool preferred.
- Strong organizational, multitasking, and problem-solving abilities.
- Professional demeanor, high integrity, and ability to work independently.

**Why Join Us?**
- Opportunity to work directly with the Owner and leadership team.
- Exposure to strategic decision-making and organizational growth.
- Dynamic, professional, and supportive work environment.

**Who are we?**

Our company is a Non-Banking Financial Company (NBFC) incorporated in 1988. We also handle financial and accountancy needs of our clients. We operate with the help of a small but talented team. We have a family like environment and hope to only hire staff that can retain long term.

**Job Types**: Full-time, Permanent

Pay: From ₹30,000.00 per month

Ability to commute/relocate:

- New Delhi, Delhi: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you fluent in English? This is a compulsory requirement of the job.
- Where do you live? North Delhi, South Delhi, West Delhi, East Delhi, Noida etc.?Mention the general area.

**Education**:

- Bachelor's (preferred)

**Experience**:

- Admin Executive: 2 years (preferred)

**Location**:

- New Delhi, Delhi (required)

Work Location: In person

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