Secretary

2 weeks ago

Mumbai Maharashtra, India I pro Full time

**Job Description: Secretary**

**Position**: Secretary
**Location**: BKC
**Employment Type**: Full-Time

**Overview**:
**Key Responsibilities**:

- **Scheduling & Coordination**:

- Schedule and coordinate interviews, ensuring all parties are informed and prepared.
- Manage and block calendars efficiently, especially using Microsoft Teams and other scheduling tools.
- Ensure timely and accurate updates for meetings, appointments, and deadlines.
- **Meeting Support**:

- Arrange and manage virtual and in-person meetings, including setting up conference calls, video meetings, and on-site locations.
- Send out meeting invites, reminders, and follow-ups to all attendees.
- Prepare and distribute meeting agendas and take minutes during meetings, if required.
- **Administrative Support**:

- Provide general administrative support to team members, including filing, document preparation, and correspondence.
- Assist with travel arrangements and accommodation booking, as necessary.
- **Calendar Management**:

- Block and update calendars for senior management or team members, ensuring no scheduling conflicts arise.
- Prioritize meetings and appointments based on urgency and importance.
- **Professional Presence**:

- Maintain a professional, approachable demeanor when interacting with internal teams, clients, and visitors.
- Represent the organization positively through both in-person and virtual communications.
- **Flexibility & Adaptability**:

- Be open to a flexible working schedule, sometimes requiring early morning or late afternoon hours depending on the needs of the team or client schedules.
- Assist with ad-hoc tasks and projects as required.

**Required Skills & Qualifications**:

- Proven experience as a Secretary, Executive Assistant, or in a similar administrative role.
- Strong proficiency in scheduling and calendar management, particularly with Microsoft Teams and other digital tools.
- Excellent organizational skills and the ability to handle multiple tasks efficiently.
- Outstanding communication skills, both written and verbal.
- Ability to prioritize tasks, manage time effectively, and work independently with mínimal supervision.
- Strong attention to detail and accuracy in all administrative tasks.
- Professional appearance and demeanor, with excellent interpersonal skills.
- Experience in conducting or facilitating virtual meetings and managing digital platforms.
- Ability to maintain confidentiality and handle sensitive information with discretion.

**Preferred Qualifications**:

- Familiarity with other scheduling tools (Outlook, Zoom, Google Calendar, etc.).
- Knowledge of business etiquette and meeting protocols.
- Previous experience in a fast-paced, corporate environment.
- Flexibility to work outside normal office hours as required.

**Why Join Us**:

- Competitive salary and benefits.
- Opportunity for professional growth and development.
- Supportive and dynamic work environment.
- Flexibility in work arrangements.

Pay: ₹12,000.00 - ₹20,000.00 per month

**Benefits**:

- Life insurance
- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

Application Deadline: 25/01/2025

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