Executive Assistant to CEO

2 weeks ago

Cannanore, India Veer Mahindra Full time

**Key Responsibilities**:

- **Calendar Management**:

- Manage the CEO's calendar, including scheduling appointments, meetings, and conferences.
- Coordinate and confirm meeting logistics, ensuring the CEO's schedule is optimized.
- **Travel Coordination**:

- Arrange and coordinate travel itineraries for the CEO, including flights, accommodation, and ground transportation.
- Prepare travel expense reports in a timely manner.
- **Communication Management**:

- Act as the primary point of contact for internal and external stakeholders seeking access to the CEO.
- **Documentation and Reporting**:

- Prepare, edit, and proofread documents, reports, and presentations for the CEO.
- Compile information and data for reports, presentations, and meetings.
- **Meeting Support**:

- Attend meetings with the CEO as needed, take minutes, and follow up on action items.
- Prepare meeting agendas and relevant materials in advance.
- **Project Coordination**:

- Assist in coordinating special projects, initiatives, and events on behalf of the CEO.
- Collaborate with cross-functional teams to ensure project timelines and objectives are met.
- **Confidentiality and Discretion**:

- Handle sensitive information with the utmost confidentiality and discretion.
- Maintain confidentiality in all aspects of executive support.
- **Office Management**:

- Oversee the CEO's office operations, including ordering supplies, managing correspondence, and organizing office space.
- **Relationship Building**:

- Build and maintain positive relationships with internal and external stakeholders on behalf of the CEO.
- Represent the CEO in a professional and approachable manner.
- **Prioritization and Time Management**:

- Prioritize tasks and activities to ensure the CEO's time is used efficiently.
- Anticipate needs and proactively address potential issues.
- **Decision Support**:

- Provide research, data analysis, and information to support the CEO's decision-making process.
- Assist in strategic planning and organizational initiatives.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or related field
- Excellent organizational, communication, and interpersonal skills.
- Proficiency in MS Office Suite and other relevant software.
- Strong attention to detail and ability to multitask in a fast-paced environment.

Veer Mahindra is an equal opportunity employer. We value diversity and are committed to creating an inclusive work environment.

**Job Types**: Full-time, Permanent

**Salary**: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Work Location: In person

**Speak with the employer**
+91 7025555888

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