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Personal Assistant

2 weeks ago

Bengaluru Karnataka, India Orbitouch Outsourcing Private Limited Full time

**Urgent Hiring || Personal Assistant || Bangalore**

Profile:

- Personal Assistant

Experience:

- Min 6 month

CTC:

- Upto 3.6 LPA (Depend on the interview)

Location:

- Bangalore

**Roles and Responsibilities**:
**1. Travel Arrangements**
- Ticket Booking: Research, book, and manage flight, train, or other transportation tickets, considering preferred airlines/carriers, loyalty programs, and cost-effectiveness. This includes managing changes, cancellations, and re-bookings.
- Hotel Reservations: Research and book suitable accommodation based on MD's preferences, budget, location, and itinerary. Manage check-in/check-out details, special requests, and cancellations.
- Itinerary Preparation: Create detailed travel itineraries, including all booking confirmations, contact numbers, addresses, and local information.
- Emergency Support: Be available to assist with travel-related emergencies or last-minute changes while the MD is traveling.
- Expense Tracking: Maintain detailed records of all travel and related expenses (tickets, hotels, meals, local transport) for reconciliation and reimbursement purposes.
- Reimbursement Processing: Prepare and submit expense reports for the MD's approval and reimbursement, adhering to company policies.

**2. Online Cash Transactions**
- Transaction Execution: Process online payments, transfers, and other financial transactions as instructed by the MD. This could include bill payments, vendor payments, expense reimbursements, and personal transfers.
- Record Keeping: Maintain accurate and detailed records of all online transactions, including dates, amounts, recipients, purposes, and transaction IDs. This often involves using spreadsheets or dedicated financial software.
- Security & Confidentiality: Strictly adhere to all security protocols for online banking and financial data. Maintain absolute confidentiality regarding the MD's financial information.
- Reporting: Provide regular summaries or reports of online financial activities to the MD as required.
- Fraud Monitoring (Awareness): Be vigilant for any unusual or suspicious transaction activity and report it immediately to the MD.

**3.Meeting Schedule Management & Travel Logistics**
- Calendar Management: Proactively manage the MD's daily, weekly, and monthly schedule, including internal and external meetings, appointments, and travel arrangements.
- Meeting Coordination: Schedule meetings, send invitations, manage RSVPs, and coordinate logistics such as room bookings, audio-visual equipment, and catering.
- Preparation & Reminders: Prepare meeting agendas, gather necessary documents, and provide timely reminders to the MD about upcoming meetings and their requirements.
- Prioritization: Assist the MD in prioritizing meetings and commitments, identifying potential conflicts, and offering solutions.
- Follow-up: Track action items from meetings and ensure timely follow-up on tasks assigned to the MD.

**Job Types**: Full-time, Permanent

Pay: Up to ₹360,000.00 per year

**Benefits**:

- Provident Fund

Application Question(s):

- Do you have Experience with Travel Arrangements,Meeting Schedule Management etc ?
- What is your Current CTC ?
- What is your Expected CTC ?
- What is your Notice Period ?

**Experience**:

- Personal assistant: 1 year (required)