Office Assistant

7 hours ago

Ahmedabad, India HARSHINI TEA Full time

An Office Assistant plays a vital role in ensuring the smooth functioning of an office or administrative environment. This position involves providing general administrative support, managing office operations, and assisting staff and visitors. The Office Assistant performs various clerical tasks and helps maintain an organized and efficient workplace.

**Responsibilities**:
Administrative Support:

- Assist with day-to-day administrative tasks such as scheduling appointments, managing calendars, and organizing meetings.
- Prepare and edit documents, reports, and presentations.
- Maintain filing systems, both physical and electronic, to ensure easy retrieval of information.

Office Operations:

- Greet and assist visitors, providing a positive and professional image of the organization.
- Manage office supplies inventory, anticipate needs, and place orders to maintain adequate stock levels.
- Coordinate maintenance and repairs of office equipment and liaise with service providers as necessary.
- Implement and maintain efficient office procedures and policies.

Data Management:

- Organize and maintain databases, ensuring accuracy and confidentiality of information.
- Assist with data entry tasks, including updating records and inputting new information.
- Generate and analyze reports as needed, using spreadsheet and database software.

Team Support:

- Provide assistance to other staff members as needed, offering support with projects and tasks.
- Collaborate with colleagues to ensure effective communication and workflow within the office.

Miscellaneous:

- Perform general office duties such as photocopying, scanning, and filing documents.
- Handle sensitive information and maintain confidentiality.

Qualifications:

- High school diploma or equivalent; additional certification or relevant education is a plus.
- Proven experience as an office assistant, administrative assistant, or in a similar role is desirable.
- Proficient in using office software such as word processing, spreadsheet, and presentation tools.
- Strong organizational and time management skills, with the ability to prioritize tasks.
- Excellent communication skills, both verbal and written.
- Attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- Professional demeanor and ability to handle interactions with visitors and staff.
- Familiarity with office equipment and basic troubleshooting.
- Discretion and trustworthiness, as this role often involves handling confidential information.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹9,000.00 - ₹15,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- Microsoft Office: 2 years (required)
- total work: 2 years (required)

**Language**:

- Hindi (preferred)
- English (preferred)

**Speak with the employer**
+91 9586807744

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