Administration Assistant

7 days ago

Lucknow, India Big Heart Alternate Solutions Full time

**Responsibilities**:
Administrative Support:

- Manage the Director's calendar, schedule appointments, and coordinate meetings.
- Prepare and distribute agendas, documents, and presentations for meetings.
- Take meeting minutes and follow up on action items.
- Prepare and edit reports, memos, and other documents.
- Maintain an organized filing system, both electronic and physical.
- Coordinate travel arrangements and itineraries for the Director.
- Assist in preparing expense reports and managing reimbursements.

Communication and Coordination:

- Serve as a liaison between the Director and internal/external stakeholders.
- Facilitate effective communication by managing incoming and outgoing correspondence.
- Coordinate and facilitate internal and external meetings, including logistics and materials.
- Collaborate with other departments and team members to ensure timely execution of projects and tasks.
- Maintain contact lists and databases, updating them as needed.

Project Assistance:

- Assist the Director in planning, organizing, and executing special projects or events.
- Conduct research, gather data, and prepare reports or presentations as required.
- Track project timelines, deliverables, and progress, ensuring deadlines are met.
- Assist in coordinating and following up on assigned tasks with team members.

Information Management:

- Collect, compile, and analyze data to generate reports and insights.
- Maintain confidentiality of sensitive information and handle it with discretion.
- Organize and maintain electronic and physical documents, files, and records.
- Conduct data entry and maintain accurate records and databases.

Office Management:

- Assist in managing office supplies, inventory, and equipment maintenance.
- Coordinate and oversee the maintenance of office facilities and equipment.
- Liaise with vendors and service providers to ensure smooth office operations.
- Support other administrative tasks and projects as needed.

**Qualifications**:

- Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Proficiency in using office software (e.g., Microsoft Office Suite).
- Exceptional attention to detail and accuracy.
- Ability to handle confidential information with discretion.
- Strong problem-solving and decision-making abilities.
- Ability to multitask, prioritize, and meet deadlines.
- Strong interpersonal skills and ability to work collaboratively in a team.
- Professionalism, integrity, and a positive attitude.

**Salary**: ₹15,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Internet reimbursement

Schedule:

- Day shift

Ability to commute/relocate:

- Lucknow, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 2 years (preferred)
- Administrative Assistance: 2 years (required)
- MS - Office: 2 years (preferred)

**Language**:

- English (preferred)

**Speak with the employer**
+91 9555900539

  • Administration Assistant

    4 days ago

    Lucknow, India Cedcoss Full time

    **Full Time** - Cedcoss Technologies Pvt Ltd- Job Code: C-14376 - Job Locations: Lucknow, Uttar Pradesh, India - Required Experience: 2 - 5 Years Skills: data maintenace, emplyee records, computer skills, excel Are you someone with a solid ethical framework and understanding of confidentiality, who has demonstrated integrity, accountability, and a strong...

  • Office Administration Assistant

    2 weeks ago

    Lucknow, Uttar Pradesh, India A N MEDICAL SYSTEMS Full time

    We urgently required a well experienced female Office administration assistant who will look after admin and monitoring of office along with assisting top managerial work. must be fluent in English language. Pay: ₹12,000.00 - ₹25,000.00 per month Schedule: - Day shift **Experience**: - Microsoft Office: 1 year (preferred) - total work: 1 year...

  • ▷ 3 Days Left! Administrative Assistant Jobs Opening in Client of Warrior Securities at LucknowLess

    3 weeks ago

    Lucknow, India Client of Warrior Securities Full time

    Role DescriptionThis is a full-time on-site role located in Amausi, Lucknow for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support, managing communications, maintaining files, scheduling appointments, and assisting with clerical tasks.QualificationsAdministrative Assistance and Executive...

  • Accounting Finance Executive/Administrative Assistant

    2 weeks ago

    Lucknow, Uttar Pradesh, India Mitraj Business Pvt Limited Full time ₹ 1,20,000 - ₹ 2,00,000 per year

    Job SummaryWe are seeking an organized and detail-oriented Accounting Assistant to join our team. The ideal candidate will manage accounting in zoho books/Tally and also by performing various HR tasks.ResponsibilitiesAssist with data entry, processing, and recording transactionsMaintain financial records, including purchases, sales, receipts, and...

  • Administration Assistant

    7 days ago

    Lucknow, Uttar Pradesh, India Qubitskills Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Manage and organize schedules, meetings, and online sessions.Assist with data entry, record management, and document organization.Coordinate onboarding of new students.

  • Assistant

    3 days ago

    Lucknow, Uttar Pradesh, India PADGET ELECTRONICS Private Limited (DIXON) Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    Company DescriptionPADGET ELECTRONICS Private Limited (DIXON) is an electrical and electronic manufacturing company based in Noida, Uttar Pradesh, India. With a strong reputation in the industry, the company focuses on creating high-quality electronic products. PADGET ELECTRONICS is known for its innovative approach and commitment to excellence. The company...

  • Administration Officer

    1 week ago

    Lucknow, Uttar Pradesh, India City Montessori School (CMS) Full time ₹ 12,00,000 - ₹ 24,00,000 per year

    Position OverviewCity Montessori School is seeking the Administrative Officer who will be responsible for coordinating and overseeing administrative operations across all campuses from a central location. This role ensures consistency, efficiency, and compliance in administrative processes such as procurement, facilities management, and communications. The...

  • Receptionist/administrator

    2 weeks ago

    Lucknow, India Nandika Techno Analytics Full time

    You will serve as the first point of contact for visitors, clients, and employees, providing exceptional customer service and administrative support. This role requires friendly strong communication skills, and the ability to multitask effectively. Provide information and assistance to visitors regarding company services, and policies. scheduling...

  • Personal Assistant

    5 days ago

    Lucknow, Uttar Pradesh, India S.S Enterprises Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a contract on-site role for a Personal Assistant located in Lucknow. The Personal Assistant will be responsible for providing executive administrative assistance, managing diaries, handling clerical tasks, and ensuring effective communication. Daily tasks will include scheduling...

  • Office Administrator

    3 days ago

    Lucknow, Uttar Pradesh, India AMplify Infotech Full time ₹ 2,00,000 - ₹ 4,00,000 per year

    Company DescriptionAMplify Infotech is a global advisory firm headquartered in Lucknow, India, dedicated to driving business growth through comprehensive IT and digital solutions. Partnering with startups, SMEs, corporates, and public sector organizations, AMplify Infotech specializes in enabling digital transformation and sustainable success. The firm...