Executive Secretary

2 weeks ago

Lucknow GPO Lucknow Uttar Pradesh, India DR SULTAN Full time

**Responsibilities and Duties**:

- Assist executives with managing their schedules, organizing meetings, and handling correspondence.
- Arrange and coordinate meetings, conferences, and other events involving the executive, including sending invitations, preparing agendas, and taking minutes.
- Draft, edit, and proofread various documents, such as memos, reports, presentations, and correspondence, ensuring accuracy and quality.
- Organize and maintain files, records, and databases related to the executive's activities, ensuring information is easily accessible and up to date.
- Coordinate and book travel arrangements for the executive, including flights, accommodations, and transportation.
- Maintain strict confidentiality and discretion when handling sensitive information, documents, and discussions.
- Act as a point of contact and liaison between the executive and internal or external stakeholders, fostering positive relationships and facilitating effective communication.
- Assist the executive in managing their time effectively by prioritizing tasks, filtering requests, and ensuring deadlines are met.
- Conduct research on various topics as needed and provide support on special projects or assignments assigned by the executive.
- Monitoring and ordering office supplies and equipment.
- Performing any other administrative tasks as needed.

**Qualifications**:

- Proven experience as an executive secretary.
- Ability to effectively manage multiple tasks, prioritize work, and meet deadlines.
- Proficient verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
- Demonstrated ability to handle confidential information with utmost discretion and maintain strict confidentiality.
- Strong attention to detail and accuracy when preparing documents, managing records, and organizing information.
- Resourceful and proactive in identifying and resolving issues or challenges that may arise.
- Ability to work in a fast-paced environment, adapt to changing priorities and handle unexpected situations.
- Exhibits a professional and polished demeanor, both in personal presentation and communication.
- Works well in a team, collaborates with others, and supports the overall goals of the organization.
- Bachelor's degree in a relevant major from the College of Business Administration.

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