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Executive Assistant

2 weeks ago

Delhi, India A2Z Finders Full time

**Experience: 6+ Yrs**

**Job Location: M.G, Road, Agra**

**Employment Type: Full Time**

As an Executive Assistant at Oswaal Books Learning Pvt. Ltd., you will be a key member of the executive team, providing high-level administrative and organizational support to our leadership. Your role will be critical in ensuring efficient operations and facilitating effective communication between executives and various departments. This position requires exceptional organizational skills, confidentiality, and the ability to handle multiple tasks efficiently.

**Key Responsibilities**:
**1. Executive Support**:

- Provide comprehensive administrative support to company executives, including the CEO and other senior leaders.
- Manage executive calendars, schedule meetings, and coordinate appointments.

**2. Communication Management**:

- Act as the primary point of contact between executives and internal/external stakeholders.

**3. Meeting Coordination**:

- Arrange and prepare materials for executive meetings, including agenda creation, meeting minutes, and presentation materials.
- Coordinate logistics for executive meetings, conferences, and travel arrangements.

**4. Project Assistance**:

- Assist in managing special projects and initiatives assigned to or led by executives.
- Collaborate with various departments to ensure projects are on track and deadlines are met.

**5. Data Management**:

- Maintain and organize important documents, files, and records.
- Handle sensitive and confidential information with discretion.

**6. Office Administration**:

- Assist with office management tasks such as office supplies procurement, maintenance requests, and vendor management.
- Streamline office processes to enhance efficiency.

**7. Travel Arrangements**:

- Plan and coordinate travel itineraries, accommodations, and transportation for executives.

**8. Event Coordination**:

- Assist in organizing company events, conferences, and seminars as needed.

**Qualifications**:

- Bachelors degree in business administration, communications, or a related field (preferred).
- Proven experience as an executive assistant or similar role.
- Strong organizational and time-management skills.
- Exceptional written and verbal communication abilities.
- Proficiency in using office software and tools, including Microsoft Office Suite.
- Discretion and confidentiality when handling sensitive information.