Executive Assistant 2
2 days ago
**Essence of the job/ job purpose**:
- Performs a variety of administrative duties in support of Managing Director/Executive Vice President and other senior execs.
- Manages and interacts with US visitors for their travel and meetings while visiting India
**Reports to**: MANAGING DIRECTOR / EXECUTIVE VICE PRESIDENT AND / OR OTHER SENIOR EXEC
**Industry / Area**: Banking / IT / ITeS
**Age**:35+
**Qualification**: Bachelors Degree in Arts/ English/ Management
**Training/Certifications**: Formal Secretarial training required
**Principal accountabilities**:
- Manage the day-to-day operational/administrative activities of MD’s and other senior execs’ offices
- Establishing and implementing office procedures and controls; handling the most sensitive & critical information; and ensuring the same is kept confidential;
- Managing mailbox and calendar of appointments for the MD and other senior execs
- Travel related expense management
- Interface with US counterparts for travel, meetings and other activities
- Manage the logistics for clients, when they are visiting Gloplax offices
- Assist in visa processing for Indian as well as clients.
- Arrange for vendor visits and coordination of logistics.
- Assist in number crunching exercise with respect to Budgets/Reports etc.,
- Provide support and facilitate various meetings/visitors
- Handling correspondence and phone calls
- Will have to coordinate and assist in special events/meetings with external entities/agencies
- Mentor and guide the other Administrative Assistants
**Other Desirable Qualifications**:
- Excellent verbal and written communication skills
- Understanding of workings of hotels, airlines’, and transport
- Attention to detail
Experience
**15+ years**
***
Industry
**IT Services**
***
City
**Bangalore/Hyderabad**
***
State/Province
**Karnataka**
***
Zip/Postal Code
**00000**
***
Country
**India
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