Executive Assistant 2

2 days ago

Bengaluru, India Gloplax Solutions Full time

**Essence of the job/ job purpose**:

- Performs a variety of administrative duties in support of Managing Director/Executive Vice President and other senior execs.
- Manages and interacts with US visitors for their travel and meetings while visiting India

**Reports to**: MANAGING DIRECTOR / EXECUTIVE VICE PRESIDENT AND / OR OTHER SENIOR EXEC

**Industry / Area**: Banking / IT / ITeS

**Age**:35+

**Qualification**: Bachelors Degree in Arts/ English/ Management

**Training/Certifications**: Formal Secretarial training required

**Principal accountabilities**:

- Manage the day-to-day operational/administrative activities of MD’s and other senior execs’ offices
- Establishing and implementing office procedures and controls; handling the most sensitive & critical information; and ensuring the same is kept confidential;
- Managing mailbox and calendar of appointments for the MD and other senior execs
- Travel related expense management
- Interface with US counterparts for travel, meetings and other activities
- Manage the logistics for clients, when they are visiting Gloplax offices
- Assist in visa processing for Indian as well as clients.
- Arrange for vendor visits and coordination of logistics.
- Assist in number crunching exercise with respect to Budgets/Reports etc.,
- Provide support and facilitate various meetings/visitors
- Handling correspondence and phone calls
- Will have to coordinate and assist in special events/meetings with external entities/agencies
- Mentor and guide the other Administrative Assistants

**Other Desirable Qualifications**:

- Excellent verbal and written communication skills
- Understanding of workings of hotels, airlines’, and transport
- Attention to detail

Experience

**15+ years**
***

Industry

**IT Services**
***

City

**Bangalore/Hyderabad**
***

State/Province

**Karnataka**
***

Zip/Postal Code

**00000**
***

Country

**India

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