Executive Assistant to Dms

**Job Title: Executive Assistant to DMS**

**Location**: Greater Noida
**Reports to**: DMS

**Job Summary**:
The Executive Assistant (EA) will provide high-level administrative support to the DMS in overseeing the group of hospitals, the marketing company, and healthcare expansion initiatives. This role requires a dynamic, self-motivated individual capable of managing multiple tasks and ensuring the efficient flow of information between teams. The EA will be responsible for gathering and reviewing MIS reports, ensuring timely follow-ups on key deliverables, and automating processes to increase efficiency. Strong organizational skills, attention to detail, and the ability to work in a fast-paced environment are essential.

**Key Responsibilities**:
1. **Administrative Support**:

- Provide comprehensive administrative assistance to the DMS, including scheduling meetings, managing calendars, and organizing travel.
- Coordinate communication between internal and external stakeholders, ensuring smooth and timely interaction.
- Prepare and edit correspondence, reports, presentations, and other documents.

2. **MIS and Reporting**:

- Collect, review, and summarize MIS (Management Information System) reports from various departments including hospitals, marketing, and other projects.
- Ensure timely follow-up on key performance metrics and project deadlines.
- Identify opportunities for streamlining reporting processes and ensure that all reports are accurate, complete, and actionable

3. **Process Automation**:

- Analyze current manual processes and identify areas where automation could improve efficiency and accuracy.
- Collaborate with the IT and operations teams to implement automation tools and software to optimize workflows across the organization.

4. **Project Management**:

- Assist the DMS with planning and executing strategic initiatives, particularly in the area of healthcare expansion.
- Track project timelines, deliverables, and resources, and report on progress regularly.
- Facilitate communication between various teams to ensure smooth execution of projects, including marketing initiatives, hospital management, and expansion.

5. **Innovation and Problem Solving**:

- Proactively suggest new ideas and solutions to improve operational efficiency and effectiveness.
- Provide innovative approaches to streamline processes, improve communication flows, and drive overall productivity.

6. **Liaison Between Teams**:

- Serve as the point of contact between the DMS and the management teams of hospitals, marketing, and other business ventures.
- Follow up with departmental heads to ensure that all action items and strategic goals are progressing according to plan.
- Assist in managing relationships with key external stakeholders, including vendors, partners, and international entities.

7. **Data Analysis and Reporting**:

- Compile, analyze, and interpret data to generate reports and presentations for the DMS.
- Develop and maintain dashboards and key performance indicators (KPIs) to track hospital performance and trends.

8. **Time Management**:

- Help the DMS prioritize tasks, manage time effectively, and meet deadlines.
- Anticipate and prepare for upcoming commitments and responsibilities.

9. **Office Organization**:

- Keep the DMS's office organized and well-maintained.
- Order supplies and equipment as needed.

**Key Skills and Competencies**:

- **Highly Organized**: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- **Analytical and Process-Oriented**: Strong capability in understanding, analyzing, and improving business processes. Experience with process automation and MIS reporting is a must.
- **Tech-Savvy**: Proficient in using automation tools (e.g., Microsoft Power Automate, Google Apps Script) and project management software (e.g., Trello, Asana).
- **Communication Skills**: Strong written and verbal communication skills with the ability to liaise effectively across different levels of the organization.
- **Project Management**: Demonstrated experience in managing and executing projects within deadlines and budgets.
- **Innovative Mindset**: A proactive attitude toward identifying opportunities for improvement and implementing creative solutions.

**Qualifications**:

- Bachelor's degree in Business Administration, Healthcare Management, or a related field. A Master's degree is a plus.
- 1-3 years of experience in a similar role, ideally within the healthcare or marketing sectors.
- Experience with management reporting, process automation, and project management.
- Ability to travel when required,.

**Preferred Experience**:

- Familiarity with healthcare, hospital operations, and international business.
- Previous experience working directly with C-suite executives.
- Knowledge of automation tools and data visualization software (e.g., Tableau, Power BI) is an added advantage.

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

**Edu