Ocean Freight Invoicing and Accounting Clerk

The Invoicing and Accounting Clerk, deals with the transportation of goods in sea containers. This job is in the Freight Forwarding industry within the Shipping and Logistics Sector. The containers are shipped via major worldwide seaports or terminals.

The Invoicing and Accounting Clerk handles the inbound transportation of the goods ensuring all documentation is in order ready to receive shipments.
In this role you will be expected to have a full understanding of the documentation processes required to successfully receive goods into the country of destination and be especially familiar with the role of Customs and the preparation of Bills of Lading.

What does an Invoicing and Accounting Clerk in Freight Forwarding do?
- The job is directly involved with all imported goods received into the country of destination. The primary function of the role is to ensure all necessary paperwork is complete and legally acceptable to Customs to allow clearance and entry into the country.
- You will be required to obtain charges and cargo release details from agents and shipping lines.
- You are also responsible for ensuring any payments due are made in advance of any shipment as required. You will process all payments and raise necessary paperwork for accounting purposes in line with company requirements. You will arrange the billing releases.
- You will have a solid understanding of all clearance documentation and experience of reviewing of Bills of Lading in particular.
- You must have excellent communication skills both verbal and written.
- Perform daily invoicing functions within the finance division of the company. Supports accounts payable and accounts receivable by generating accurate, complete, and timely invoices utilizing excel and the operating and billing software.
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- DUTIES AND RESPONSIBILITIES:
**Invoicing**:

- Work with other team members to obtain needed documents and respond to customer requests outside of a normal billing period.
- Respond to customer inquiries about billing and general information.
- Review documentation related to quotes for shipments or services. Review client rates reflected in the file for accuracy.
- Review and validate costs versus pricing as presented utilizing the information contained in the file(s).
- Investigate discrepancies with the price list and freight bills by referring to the information in the documentation files.
- Validate transaction’s profit and generate sales and costs figures in the operating system.
- Generate and forward invoice to client and billing for providers.
- Turn over completed file to Accounts Payable for processing.
- Generate weekly billing report for management utilizing QuickBooks. Ensure report is up to date and accurate for senior management every Tuesday by noon.
- On a monthly basis, close the month by validating that the month end reports foot to corresponding weekly reports.

**Accounts Receivable/Payable**:

- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
- Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
- Research customer discrepancies and past-due amounts with the assistance of the Station Manager and other staff.
- Reconciles accounts receivable on a periodic (at least monthly) basis.
- Assists in generating monthly billing statements.
- Copies, files, and retrieves materials for accounts receivable as needed.
- Expedite courier arrangements billing labels (Fed-Ex)

**QUALIFICATIONS**:

- Must have strong math, accounting, computer, and organizational skills
- Effective, clear, and concise communication skills
- Exceptional knowledge of MS Office (particularly Excel and Outlook).
- Proficient in Accounting software
- Multi-tasking
- Ethical and professional conduct
- 3+ years of general accounts receivable and invoicing experience.
- Ability to work well with numbers and the processing of financial information.
- Results-driven, resourceful and teamwork oriented.
- High degree of attention to detail and trustworthiness.

**Job Types**: Full-time, Regular / Permanent

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Internet reimbursement
- Leave encashment

Schedule:

- Monday to Friday
- Night shift

Supplemental pay types:

- Commission pay
- Overtime pay
- Performance bonus
- Quarterly bonus
- Yearly bonus

Ability to commute/relocate:

- Gurgaon, Gurugram, Haryana: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- ocean freight: 2 years (preferred)