Ocean Export Ope and Documentation
1 day ago
**Job Description: Ocean Export Documentation ExecutiveKey Responsibilities**:
- **Preparation of Export Documents**:
- Prepare and verify shipping documents including Bill of Lading, Certificate of Origin, Commercial Invoice, and Packing List.
- Ensure all documentation complies with international regulations and client specifications.
- **Coordination with Shipping Lines**:
- Book cargo space with shipping lines and track shipments to ensure timely export.
- Communicate with carriers to confirm bookings, vessel schedules, and shipping instructions.
- **Liaison with Clients and Customs**:
- Communicate with clients regarding shipment details, required documentation, and any export-related queries.
- Coordinate with customs brokers to ensure smooth customs clearance at the port of export.
- **Documentation Compliance and Accuracy**:
- Verify accuracy of all export documentation, ensuring alignment with international trade laws and import/export regulations.
- Ensure compliance with various shipping standards like INCOTERMS and international trade agreements.
- **Handling Shipment Issues**:
- Address and resolve any shipment discrepancies or delays, coordinating with freight forwarders and clients.
- Manage export-related claims and dispute resolutions.
- **System Updates and Data Management**:
- Update internal systems with shipment status and document processing timelines.
- Maintain accurate records of all shipments for auditing and tracking purposes.
- **Tracking and Reporting**:
- Track shipments and keep clients informed of their cargo’s location and expected delivery timelines.
- Provide regular reports to management on shipment volumes, timelines, and key performance indicators (KPIs).
- **Compliance with International Trade Regulations**:
- Stay updated on changes in international trade laws, shipping regulations, and customs policies.
- Implement any necessary changes in the export process to maintain compliance.
**Skills and Qualifications**:
- **Educational Background**: Bachelor’s degree in International Business, Supply Chain Management, or a related field.
- **Experience**: 2-4 years of experience in ocean export documentation or freight forwarding.
- **Knowledge of Trade Laws**: Strong understanding of INCOTERMS, international shipping regulations, and customs clearance processes.
- **Attention to Detail**: Ability to maintain accuracy in documentation and handle multiple shipments simultaneously.
- **Communication Skills**: Strong written and verbal communication skills for dealing with clients, shipping lines, and customs authorities.
- **Tech-Savvy**: Proficiency in logistics software (e.g., Cargowise, SAP) and MS Office (Excel, Word).
- **Problem Solving**: Ability to resolve shipment-related issues and handle customer inquiries professionally.
- **Time Management**: Ability to prioritize tasks, manage tight deadlines, and ensure timely shipment processing.
**Key Attributes**:
- **Team player** with strong coordination and collaboration skills.
- **Proactive** in handling export-related issues.
- **Detail-oriented** to ensure all documentation is accurate and complies with regulations.
Pay: ₹25,000.00 - ₹30,000.00 per month
**Benefits**:
- Provident Fund
Schedule:
- Monday to Friday
Supplemental Pay:
- Yearly bonus
**Experience**:
- Logistics: 2 years (required)
Work Location: In person
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