Office Administrator

3 hours ago


Chandigarh Chandigarh, India IMygrate Full time

**About the Role**:
If you are someone who can think ahead, communicate clearly, and keep the office running efficiently, we want to hear from you.

**Key Responsibilities**:
**Office & Operational Administration**:

- Manage daily office operations and ensure smooth functioning of all admin-related tasks
- Coordinate with accountant for GST filings, invoices, vendor payments, and basic bookkeeping
- Handle vendor management, utility bills, office supply purchases, and petty cash tracking
- Liaise with building landlords, service providers, and contractors when needed
- Maintain office records (digital and physical) in an organized manner

**Executive Support & Coordination**:

- Assist the director with scheduling, calendar management, and meeting follow-ups
- Track pending tasks and ensure all assigned work is followed through with updates
- Support HR-related coordination (employee onboarding, attendance, payroll follow-up)
- Maintain confidentiality and act as a reliable gatekeeper for the executive

**People & Client Coordination**:

- Communicate professionally with clients, partners, and external stakeholders
- Help resolve client and staff issues tactfully and escalate only when required
- Coordinate internal staff tasks and hold others accountable for assigned work
- Handle basic correspondence, document formatting, and filing in coordination with other departments

**Requirements**:

- Minimum **3-6 years** of relevant experience in admin, office coordination, or personal assistance
- Excellent verbal and written communication skills in English and Hindi
- Smart, quick learner with strong memory and task-tracking ability
- Strong coordination and follow-up skills across people, platforms, and tasks
- Proficiency in **MS Office, Google Workspace, Excel, and PDF tools**:

- Understanding of basic accounting, invoicing, or GST coordination is a plus
- Professional demeanor and a high sense of accountability
- Two-wheeler license and own vehicle preferred for local errands (if required)

**What We’re Looking For**:

- Someone who does **not need daily reminders** — you track your own work
- A proactive problem-solver, not just a task follower
- Comfortable handling external people (clients, landlords, vendors) on your own
- Reliable and discreet — especially when handling sensitive information
- Willing to grow with the company and take full ownership of the admin domain

**How to Apply**:
Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Paid time off

Work Location: In person


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