Facilities Executive

JLL supports the Whole You, personally and professionally.
Position Overview
The Facility Executive is responsible for managing day-to-day facility and Transport operations and fleet management. This role ensures optimal workplace functionality, employee safety, and efficient transportation operations to support business continuity and employee satisfaction.
**Reports to**: Site Lead
**Employment Type**: Full-time
**Shift timing**: 3pm to 11pm
Key Responsibilities
Facility Management (50%)
**Vendor & Contract Management**:
Manage vendor relationships and service contracts for cleaning, security, landscaping, pest control, and specialized services
Monitor service level agreements (SLAs) and ensure compliance with performance standards
Conduct regular vendor performance reviews and implement continuous improvement initiatives
Negotiate contract renewals and cost optimization opportunities
**Safety & Compliance**: Ensure adherence to health, safety, and regulatory requirements
**Consumables Tracking**: Keeping track of all consumables (Housekeeping, Pantry, Technical, etc.)
**Employee Meals & Event Management**: Taking care of employee meals and any other events to be organized.
**Budget Control**: Monitor office expenses and implement cost-saving measures
Transportation Management (50%)
**Fleet Operations**: Oversee company vehicle fleet including scheduling and maintenance
**Employee Transportation**: Coordinate shuttle services, cab bookings, and transport logistics
**Vendor Coordination**: Manage relationships with transport service providers
**Route Optimization**: Plan efficient transportation routes to minimize costs and travel time
**Safety Compliance**: Ensure all vehicles meet safety standards and regulatory requirements
**Budget Control**: Monitor transportation expenses and implement cost-saving measures
**Emergency Transport**: Coordinate urgent transportation needs for business continuity
Required Qualifications
Education
Bachelor's degree or related field
Certification in Facility Management (CFM) or similar credentials preferred
Professional certification in transportation management or fleet operations
Experience
Upto 5 years of experience in facility management and/or transportation operations
Experience with vendor management and contract negotiations
Knowledge of facility operations, safety regulations, and compliance requirements
Technical Skills
Proficiency in facility management - soft skills
Knowledge of transportation management systems
Soft Skills
Excellent Spoken and written communication skills is mandatory
Commitment to delivering exceptional customer experiences aligned with JLL's service standards
Excellent written and verbal communication skills for stakeholder engagement at all levels
Strong problem-solving skills with data-driven decision-making capabilities
Leadership and team coordination capabilities
Meticulous approach to quality control and process improvement
Key Performance Indicators
Facility uptime and operational efficiency metrics
Transportation cost optimization and on-time performance
Vendor performance and SLA compliance
Employee satisfaction scores for facility and transport services
Safety incident reduction
Sustainability and energy efficiency improvements
A strong drive toward excellence
Working at JLL, you’ll see yourself working with many of the industry’s premier talents and innovators. That is why you must have a laser beam focus on excellence.
To land this job, you must be a graduate of any discipline with three to five years’ experience in transport management in a BPO setting. You must also demonstrate an aptitude in working with a team. Furthermore, you must have a solid background in developing and monitoring improvement programs.
**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clien