Corporate Real Estate Project- Admin Associate

**About Us**:
Paytm is India’s leading digital payments and financial services company, which is focused on driving consumers and merchants to its platform by offering them a variety of payment use cases. Paytm provides consumers with services like utility payments and money transfers, while empowering them to pay via Paytm Payment Instruments (PPI) like Paytm Wallet, Paytm UPI, Paytm Payments Bank Netbanking, Paytm FASTag and Paytm Postpaid - Buy Now, Pay Later. To merchants, Paytm offers acquiring devices like Soundbox, EDC, QR and Payment Gateway where payment aggregation is done through PPI and also other banks’ financial instruments. To further enhance merchants’ business, Paytm offers merchants commerce services through advertising and Paytm Mini app store. Operating on this platform leverage, the company then offers credit services such as merchant loans, personal loans and BNPL, sourced by its financial partners.

**About the Team**:
**CRE- Corporate Real Estate**

Team is taking care of all expansion of group for PAN India. Starting from finalisation of property to till handover to operation team

**About the role**:
Paytm is looking for an experienced Admin
- Project associate for managing the project deliverable with proactive approach.

**Expectations/ Requirements**:
**1.**
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**Design Management**
- Design skills and knowledge
- Analytical thinking skills
- Able to use a computer and the main software packages competently (MS project, auto-cad, Primavera etc.)
- Motivating and encouraging internal and external design teams
- Ensuring structural drawings and designs are produced on time, to a high quality

Overseeing the design process using technical expertise
- Avoiding errors and reducing financial risk during construction

Ensuring designs are available to those who need them, at the appropriate time

Maintaining thorough documentation of the design process
- Keeping up-to-date with changing building legislation and codes of practice relating to design
- SPOC for coordination during planning, design development and delivery phases ofproject.
- Manage the design process and bridge the gap between the concept Designer & the execution team
- Responsible for implementing an appropriate framework for corporate interior fit-out projects
- Ensure design information is of the right quality and keeps pace with project time scales
- Ensure the Design, QS & Project Management Teams are working closely and aligned to respective deliverables & assignments
- Manage the design and site delivery team’s performance of delegated responsibilities
- Support, understand and advise the client as to the requirements and his/her obligations in the development of the design
- Strive to eliminate health and safety risks in the design and financial risks during construction
- Ensure the design and project deliverables adherence to the projects budget and organization financial target
- Coordinate and foster teamwork between all project stakeholder

**2.**
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**Project Management**
- Project Management activities for executing the projects
- Create and maintain comprehensive project documentation
- Manage the relationship with the client and all stakeholders
- Developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility
- Develop detailed project plan to track progress
- Manage changes in project scope, schedule and cost
- Prepare presentations and communicate on the current project status on a weekly, monthly or quarterly basis to different levels in the organizations
- Coordinate ensure availability of internal resources and third parties/ vendors

Measure project performance using appropriate systems, tools and techniques
- Perform overall quality control of the work (budget, schedule, plans, personnel’s performance) and report regularly on project status

**3.**
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**Documentation & Communication**
- Lead Efforts in documentation and mapping of the current process for Standard
- Operating Procedures for operating or maintenance of the products
- Supplier Management & Supplier Quality
- Perform Supplier Evaluation, Negotiations (as required)
- Regular reporting on the projects_Timelines, Status, Cost & Quality
- Coordinate and effectively communicate with internal resources and third parties/ vendors
- Ensure proper closure of snags and handing over from the vendors and not limited to warranty certificates, asset tracking ( list), invoices, drawings CAD,PDF, As BUILD, SHOP etc
- Closure of snags within 15 days of the First Day of business
- Timely training and facility handover within 15 days from First day of business to FM operations team and taking necessary sign-offs

**4.**
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**Process improvement**
- Quality : Process development, documentation and process improvement

**5.**
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**Financial Management**
- Manage budgets, expenses, cash flow and reporting
- Tracking of invoices to closure and taking NDC from the vendors

**Superpowers/ Skills