Documentation Executive

19 hours ago

Kochi Kerala, India Milestone Career Planner Full time

**Job Overview**:
**Key Responsibilities**:

- **Documentation Management**:

- Maintain organized records for sales orders, purchase orders, delivery notes, and invoices.
- Ensure accurate documentation for solar panel installations, maintenance agreements, and service reports.
- Prepare and file documents related to project progress, including contracts, quotes, specifications, and approvals.
- **Regulatory Compliance**:

- Ensure that all legal documents and contracts comply with industry regulations and standards.
- Assist in obtaining necessary permits and approvals for solar panel installations and electrical projects.
- Stay up-to-date with the latest legal requirements and safety standards affecting the electrical and solar energy industry.
- **Reporting and Coordination**:

- Generate and maintain reports on sales, installations, inventory, and other key metrics as required by management.
- Liaise with the sales, operations, and installation teams to ensure that all documentation is up-to-date and accurate.
- Coordinate with external vendors, suppliers, and contractors to ensure smooth documentation flow for orders and deliveries.
- **Customer Documentation**:

- Prepare and maintain customer agreements, contracts, and post-installation service documents.
- Ensure that warranty documents, product manuals, and other customer-facing documents are delivered with products.
- Assist customers with any documentation-related inquiries and resolve issues promptly.
- **Data Entry and System Management**:

- Accurately enter data into internal systems, ensuring that all records are up-to-date and easily accessible.
- Regularly update and back up all documentation files, both physical and digital.
- Support the creation of templates and forms for efficient data collection and reporting.
- **Other Administrative Duties**:

- Provide general administrative support to the team, including preparing presentations, taking meeting notes, and handling correspondence.
- Assist in inventory tracking and ensure accurate stock records are maintained.
- Handle other duties as assigned by management to ensure smooth operational flow.

**Key Skills & Qualifications**:

- **Educational Background**:

- A bachelor’s degree in business administration, commerce, electrical engineering, or a related field is preferred.
- **Experience**:

- Proven experience in documentation, administration, or a similar role, preferably in the electrical or solar energy industry.
- **Skills**:

- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other documentation management tools.
- Knowledge of electrical products and solar panel systems is a plus.
- Ability to manage and prioritize multiple tasks simultaneously.
- Excellent written and verbal communication skills.
- **Personal Attributes**:

- Proactive, with the ability to work independently and as part of a team.
- Ability to adapt to a fast-paced work environment.
- High level of integrity and confidentiality.

Pay: ₹15,000.00 - ₹18,000.00 per month

Schedule:

- Day shift

**Experience**:

- work: 1 year (preferred)

Work Location: In person

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