Required Experienced Executive Assistant

7 days ago

Kanpur, India MAHARANA PRATAP GROUP OF INSTITUTION Full time

We are looking for a versatile and highly-organized & well matured **Executive Assistant** to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.
To ensure success as a Executive Assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished Executive Assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.

**Personal Assistant Responsibilities**:

- Reporting to senior management and performing secretarial and administrative duties.

Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements, as well as managing mail and courier services.
- Observing best business practices and etiquette.

**Personal Assistant Requirements**:

- Must be graduate
- Discretion and trustworthiness: you will often be party of confidential information
- Certification in secretarial work, office administration, or related training.
- 1-2 years of experience as a Executive Assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.

**Salary**: ₹25,000.00 - ₹60,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift

Ability to commute/relocate:

- Bithoor Rd, Mandhana, Kanpur, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (preferred)

**Language**:

- English (preferred)

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