Office Administrator

4 days ago

Kadodara Surat Gujarat, India Yantra Design Full time

Job Overview:
**Key Responsibilities:Office Administration**:

- Oversee day-to-day office operations, ensuring that processes are efficient and organized.
- Manage office supplies, keeping track of inventory and placing orders when necessary.
- Schedule and coordinate meetings, appointments, and conference calls for management and team members.
- Maintain organized filing systems (both physical and digital) for important company documents and records.
- Prepare and proofread reports, presentations, and other documents as needed.

**MS Office & Documentation**:

- Use **Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)** to create, edit, and format documents, spreadsheets, and presentations.
- Prepare reports, summaries, and other documentation using advanced features of MS Excel (such as formulas, charts, and data analysis tools).
- Organize and maintain shared digital files and ensure proper documentation of company records.

**Reception & Client Interaction**:

- Greet visitors, clients, and vendors professionally, ensuring they are directed to the right department or person.
- Manage office correspondence, including receiving and distributing mail and packages.
- Provide excellent customer service by answering inquiries and providing general information as needed.

**Employee Support & HR Assistance**:

- Assist with basic **HR functions** such as maintaining employee records, updating attendance logs, and processing leave requests.
- Support the onboarding of new employees, ensuring they are provided with the necessary resources and information.
- Help coordinate company events, meetings, or team-building activities as required.

**Requirements**:

- **Education**: High school diploma or equivalent; a degree or certification in business administration is a plus.
- **Experience**: 1-2 years of office administration experience, preferably in a manufacturing or technical environment.
- **Skills**:

- Proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint, Outlook) is essential.
- Strong organizational skills with attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Strong interpersonal skills with the ability to interact professionally with staff, clients, and visitors.
- Basic understanding of office equipment (printers, fax machines, etc.).

**Desired Attributes**:

- Proactive and self-motivated with a positive attitude.
- Strong problem-solving abilities and the ability to handle challenges with mínimal supervision.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Eagerness to learn and take on new responsibilities.

**Benefits**:

- Competitive salary.
- Opportunity for professional growth in a dynamic and innovative company.

**To Apply**:
Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Paid time off

Schedule:

- Day shift

**Experience**:

- Microsoft Office: 1 year (preferred)
- total work: 1 year (preferred)

Work Location: In person

Expected Start Date: 23/11/2024

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