Tender Executive

4 days ago

Kothrud Pune Maharashtra, India AEIPL Full time

**JOB**_**DESCRIPTION**_**:

- Tender Executive**

**Company Overview**:
AEIPL Group is a leading engineering and infrastructure conglomerate, renowned for delivering exceptional solutions across various sectors. With a focus on innovation, quality, and sustainability, we have established a strong reputation as a trusted partner for businesses and government entities.

**HR Contact Details - 899994137**

**Position Title**: Tender Executive
**Department**: Tender/Bid Management
**Industry**: Infrastructure, Metro Projects & Fire Project
**Location**: Pune
**Experience**: 2-3 Years
**Education**: Bachelor’s in Commerce, Business Administration, or related field
**Reports To**: Tender Manager / Commercial Head

**Position Overview**

**Key Responsibilities**

**Commercial Bid Support**
- Assist in the preparation of commercial bids, pricing sheets, and financial summaries.
- Review and summarize tender documents focusing on commercial and compliance terms.
- Support cost estimation and pricing strategies for fire systems and infrastructure projects.
- Ensure compliance with all commercial requirements in the tender.

**Documentation Management**
- Maintain and organize pre-qualification documents and compliance certificates.
- Prepare and submit documents such as bank guarantees, financial statements, and authorization letters.
- Use standard templates for commercial documents and update them as needed.
- Keep systematic records (digital and physical) for each tender submission.

**Tender Monitoring**
- Regularly monitor government and private portals for relevant tenders.
- Maintain a tracker of active, upcoming, and past tenders.
- Assist in bid/no-bid evaluations based on basic commercial checks.

**Coordination & Communication**
- Coordinate with finance, legal, and technical teams for document and data collection.
- Communicate with vendors or subcontractors for quotation support, especially for fire protection items.
- Liaise with clients or authorities for basic clarifications or document submissions.

**Process Support**
- Assist in standardizing pricing formats for fire safety equipment and systems.
- Help improve internal documentation and filing procedures.
- Support the preparation of executive summaries and cover letters for tenders.

**Qualifications**
- Bachelor’s degree in Commerce, Business Administration, or related discipline.
- Certification in procurement, tendering, or project documentation is a plus.

**Experience**:

- 2-3 years of experience in tender documentation or commercial bid support.
- Experience in infrastructure, metro, or fire systems project tendering is preferred.
- Basic knowledge of pricing, cost estimation, and compliance documentation.

**Skills**:

- Strong MS Excel, Word, and document formatting skills
- Attention to detail and ability to meet strict deadlines
- Good coordination and communication skills

Pay: ₹20,000.00 - ₹25,000.00 per month

**Benefits**:

- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Application Question(s):

- what is your Current Salary ?
- Have you used any tools or systems to manage or track tenders?
- Have you previously worked on tenders related to infrastructure, metro, or fire projects?
- what will be your Notice Period

**Experience**:

- Bid Management : 2 years (preferred)

Work Location: In person

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