Executive Assistant to Md

3 days ago

Gurugram Haryana, India Calpro Specialities Pvt. Ltd Full time

Job Summary:
We are seeking a proactive, detail-oriented, and highly organized Executive Assistant (EA) to provide high-level administrative support to the Director. The EA will act as a trusted partner, ensuring smooth day-to-day operations, managing schedules, facilitating communication, and handling confidential matters with utmost professionalism.

Key Responsibilities:

- Provide comprehensive administrative support to the Director, including calendar management, meeting scheduling, and travel coordination.
- Draft, review, and edit correspondence, reports, memos, presentations, and other documents as required.
- Maintain discretion and confidentiality in handling sensitive and private information.
- Serve as a liaison between the Director and internal teams, clients, and external stakeholders.
- Organize and oversee the logistics of meetings, conferences, and events, including venue

booking, materials preparation, and catering arrangements.
- Maintain and update files, records, and documentation to ensure they are well-organized and easily accessible.
- Track project progress, assist in meeting deadlines, and ensure follow-through on action

items.
- Prepare detailed meeting agendas, take clear and accurate minutes, and follow up on agreed tasks or decisions.
- Provide personal assistance to the Director as required, including personal errands, travel

bookings, or coordination of household matters.
- Collaborate with other administrative and executive support staff to create a seamless support structure.

Required Skills and Qualifications:

- Bachelor's degree in Business Administration, Management, or a related field preferred.
- Proven experience (5+ years) in an executive assistant or similar administrative role.
- Strong command of written and verbal English communication.
- High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar

management tools.
- Excellent organizational, multitasking, and time management skills.
- Ability to work independently and handle changing priorities with poise.
- Exceptional attention to detail and a proactive approach to problem-solving.
- Professional demeanor and the ability to maintain discretion and confidentiality.

Preferred Attributes:

- Experience in supporting senior leadership.
- Familiarity with tools like Zoom, MS Teams, Google Workspace.
- Flexible, reliable, and capable of handling high-pressure environments.

Pay: Up to ₹80,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Flexible schedule
- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Application Question(s):

- Expected Salary
- Notice period

**Experience**:

- total work: 10 years (preferred)

**Location**:

- Gurugram, Haryana (required)

Work Location: In person

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