Executive Assistant to CEO

5 days ago

Lake Town Kolkata West Bengal, India Silver Villa Constructions Pvt. Ltd. Full time

Work directly with the Chairman/Managing Director to support all aspects of their daily work routine.
- Maintain the Executive calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
- Draft, review, and send communications on behalf of company executive(s).
- Serve as a liaison between the Management, staff, and the public. This includes receiving and screening the MD’s/Chairman’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
- Determine priority of matters of attention for the MD/Chairman’s Office; redirect matters to staff to handle, or handle matters personally, as appropriate.
- Keep the Management advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Compose and prepare letters relating to routine correspondence directed to MD/Chairman’s office.
- Assist in the preparation and distribution of meeting agendas and materials; transcribe source material, prepare documents, reports, tables, and charts; prepare, reconcile, and submit expense reports, maintain paper and electronic filing systems; attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
- Manage personal appointment bookings for the MD/Chairman and coordinate personal tasks as needed.
- Follow up on all office tasks to ensure timely and effective completion.
- Utilize negotiation skills to manage relationships and handle agreements on behalf of the MD/Chairman.
- Leverage Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, Sheets, and Slides) effectively for day-to-day tasks, document management, scheduling, and collaboration.

**Eligibility**:

- Bachelor’s degree in any stream.
- Minimum 5 years of experience working as an Executive Assistant/Personal Assistant.
- Excellent negotiation skills.
- Strong knowledge and experience with Google Workspace (Gmail, Google Calendar, Google Drive, Google Docs, Sheets, and Slides).
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
- Exceptional English communication, writing, editing, and proofreading skills.
- Excellent organization and time-management skills.
- Open to extensive traveling.

**Job Type**: Permanent
- Health insurance
- Provident Fund
- Performance-based bonuses
- Professional development opportunities

**Schedule**:

- Day shift

**Education**:

- Bachelor’s (preferred)

**Experience**:

- Secretarial work: 5 years (preferred)
- Executive Assistant: 5 years (required)
- Experience in negotiation (preferred)
- Experience with Google Workspace (required)

**Language**:

- English (required)

**Work Location**: In person

**Job Types**: Full-time, Permanent

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

**Experience**:

- total work: 5 years (required)
- Executive assistant: 2 years (required)

Work Location: In person

  • Executive Assistant to CEO

    3 days ago

    Shyambazar, Kolkata, West Bengal, India Institute of NeuroDevelopment Full time

    **Job Title: Executive Assistant to CEO** **Location**: Institute of NeuroDevelopment (IND), Sovabazar, Kolkata **About the Institute of NeuroDevelopment (IND)**: The Institute of NeuroDevelopment is a leading organization focused on improving the lives of children with neurodevelopmental challenges such as Autism, ADHD, and Developmental Delays. IND...

  • Executive Assistant to CEO

    3 days ago

    Kolkata, West Bengal, India Genix Resources Pvt. Ltd Full time

    Hope you are doing well We need Executive Assistant to CEO for one of our **leather manufacturing Organization in Kolkata.** **JOB LOCATION - BANTALA** **Job Title**: Executive Assistant **Department**: MDO **Reporting To**: Director **Employment Type**: Full-time **Job Summary**: **Key Responsibilities**: - Manage and coordinate the MD’s schedule,...

  • Executive Assistant to CEO

    2 days ago

    Park Street, Kolkata, West Bengal, India Study Buddy Full time

    Job Summary: Key Responsibilities: 1. Calendar Management:Schedule and coordinate meetings, appointments, and events, ensuring the CEO’s time is optimized for business priorities. 3. Meeting Preparation: Prepare agendas, presentations, and briefing materials for meetings, and follow up on action items to ensure timely execution. 4. Travel Coordination:...

  • Executive Assistant to The CEO

    5 days ago

    Kolkata, West Bengal, India International Institute of Innovation and Technology (I3TK) Full time

    **About Us**: The International Institute of Innovation and Technology (13T), Kolkata, is a prestigious institution engaged in cutting-edge scientific research across various domains, including public health, immunology, food technology, food synthesis, and stem cell research. Our commitment to innovation and excellence has established us as a center of...

  • Executive Assistant to CEO

    3 days ago

    New Alipore, Kolkata, West Bengal, India IMECO OVERSEAS PVT LTDS Full time

    **JD OF EA TO CEO** - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage executives’ calendars and set up meetings - Make travel and accommodation arrangements - Maintaining the daily work schedule and appointments of the CEO - Scheduling &...

  • Executive Assistant to CEO

    3 days ago

    Andheri West, Mumbai, Maharashtra, India Super Scholar Full time

    **Job Title: Executive Assistant to CEOResponsibilities**: - **Managing the CEO's Schedule & Calendar**: Organize and maintain the CEO's daily, weekly, and monthly schedule, ensuring efficient time management. - **Coordinating Meetings**: Schedule and coordinate meetings, both internal and external, ensuring all necessary materials and participants are...

  • Executive Assistant To Ceo kolkata

    8 hours ago

    Kolkata, West Bengal, India 2COMS Full time

    About 2Coms Consulting A leading Human Supply Chain Management company connecting 8000 professionals with 900 clients daily through its 2500 employees across 7 branches in India For more details please visit our websites Role Overview xe2x80x8bAs the Executive Assistant to the CEO you will serve as a key partner providing comprehensive administrative...

  • Executive Assistant to CEO

    2 days ago

    Andheri West, Mumbai, Maharashtra, India Super Scholar Full time

    **Job Title: Executive Assistant to the CEOKey Responsibilities**: - **Managing the CEO's Schedule**: Organize and maintain the CEO's calendar, ensuring all appointments, meetings, and travel arrangements are efficiently managed. - **Project Management**: Assist in managing and coordinating special projects, ensuring they are completed on time and within...

  • CEO Assistant

    4 days ago

    Kandivali West, Mumbai, Maharashtra, India Rapsys Technologies Full time

    _**Hiring an executive assistant to CEO**_ **About the job** **Responsibilities** - Provide high-level administrative support to CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements. - Act as a liaison between CEO and internal/external stakeholders, ensuring effective communication. - Maintain and organize files,...

  • Executive Assistant to The CEO

    4 days ago

    New Alipore, Kolkata, West Bengal, India IMECO LTD Full time

    **Administrative Support**:Managing the CEO's calendar, travel arrangements, expense reports, and correspondence. - **Financial Management**:Assisting with budget preparation, financial analysis, and tracking financial performance. - **Strategic Support**:Participating in strategic planning, preparing presentations, and conducting research to support...