Personal Assistant

1 day ago

Mumbai Maharashtra, India Centrix Healthcare Full time

**Job Summary**:
We are seeking a reliable and proactive Personal Assistant cum Admin to provide high-level administrative support to our executive team while also managing various office and administrative functions. This role is ideal for someone who is organized, detail-oriented, and can efficiently multitask to assist in the smooth operation of our office.

**Key Responsibilities**:
**1. Personal Assistance**:

- Serve as the primary point of contact between the executive team and internal/external stakeholders.
- Manage the executive’s schedule, including appointments, meetings, and travel arrangements.
- Prepare and organize meeting materials, agendas, and minutes.
- Handle confidential information with integrity and professionalism.

**2. Administrative Support**:

- Maintain office supplies, manage inventory, and oversee office equipment maintenance.
- Coordinate with vendors, service providers, and suppliers for various office needs.
- Prepare reports, presentations, and correspondence as required by the executive team.

**3. Event and Meeting Coordination**:

- Assist in planning and coordinating events, meetings, and conferences.
- Arrange travel itineraries, accommodations, and logistics for executives and visitors.
- Coordinate office events, celebrations, and activities, ensuring smooth execution**.**

**4. General Office Support**:

- Greet visitors and assist with general inquiries.
- Oversee the cleanliness and organization of the office space.
- Support other departments with various administrative tasks as required.

**5. Vendor Sourcing and Onboarding**:

- Identify, evaluate, and onboard reliable vendors based on company requirements.
- Conduct background checks and assess vendor credentials and compliance with company standards.
- Negotiate terms, pricing, and contracts with vendors to ensure cost-effectiveness and quality.

**6. Procurement and Order Management**:

- Place orders for goods and services according to organizational needs.
- Track and monitor order status, delivery timelines, and follow up on delays.
- Ensure all procurement activities comply with internal policies and budget requirements.

**7. Documentation and Compliance**:

- Maintain accurate records of contracts, invoices, and purchase orders.
- Ensure vendor contracts comply with company policies and legal requirements.
- Manage vendor databases, updating contact information and other relevant details.

**Education**:
Bachelor’s degree in Business Administration or related field preferred.

**Experience**: Minimum of 5 years in a similar role.

Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

Communication: Strong verbal and written communication skills.

Organization: Excellent organizational and multitasking abilities.

Confidentiality: Demonstrated ability to handle confidential information with discretion**.**

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Food provided

Schedule:

- Day shift
- Morning shift

Supplemental Pay:

- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 3 years (required)

**Language**:

- English (required)

Work Location: In person

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