Executive Assistant to Md

6 days ago

Thane, India TUMC Pvt. Ltd. Full time

**Key Responsibilities**:

- **Administrative Support**: Manage the MD's calendar, schedule appointments, and coordinate meetings. Prioritize and handle requests, ensuring the MD’s time is used efficiently.
- **Travel Coordination**: Organize and book domestic and international travel arrangements, including flights, hotels, and transportation, ensuring all details are aligned with the MD’s preferences and work requirements.
- **Correspondence & Communication**: Act as the primary point of contact between the MD and internal/external stakeholders. Draft, edit, and proofread documents, presentations, reports, and correspondence.
- **Meeting Preparation**: Prepare agendas, take minutes, and ensure follow-up on action points. Assist in compiling necessary materials and background information for meetings and events.
- **Project Management**: Assist with special projects, tracking progress and deadlines, and ensuring deliverables are met. Support with various research tasks and compiling relevant data for decision-making.
- **Confidentiality & Discretion**: Handle sensitive and confidential matters with the highest level of professionalism and discretion.
- **Event Planning**: Organize company events, board meetings, conferences, and other corporate functions as required.
- **Office Management**: Oversee office supplies and services, ensuring the smooth day-to-day functioning of the MD's office.

**Qualifications and Requirements**:

- Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives (experience in Real Estate preferred).
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
- Ability to prioritize tasks, meet deadlines, and work under pressure.
- Flexibility and willingness to adapt to changing priorities and responsibilities.
- High level of integrity, with a commitment to maintaining confidentiality.
- Bachelor’s degree in Business Administration or related field preferred.

Pay: ₹30,000.00 - ₹49,787.96 per month

Work Location: In person

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