Visa Filing Officer

**Job Overview**:
The Filing Officer at H&S Immigration plays a vital administrative role in supporting the efficient handling of immigration cases. The position involves maintaining organized, accurate, and up-to-date files—both physical and electronic—while ensuring all client documents are properly recorded, stored, and easily retrievable.

**Key Responsibilities**:

- Maintain and organize client files for immigration cases, ensuring documents are properly sorted and stored.
- Accurately file, scan, and upload documents into internal systems and case management software.
- Ensure that all immigration forms, identity documents, and supporting evidence are filed correctly and consistently.
- Monitor file status and alert case managers to missing or pending documents.
- Retrieve requested documents efficiently for case officers or legal assistants.
- Archive or close files following completion of services in accordance with retention guidelines.
- Handle confidential information in a secure and professional manner.
- Provide administrative support including printing, photocopying, and data entry.
- Coordinate with legal and casework teams to support timely file completion and submission.

**Required Qualifications**:

- High school diploma or equivalent (college-level education is an asset).
- Prior administrative or office experience (preferably in immigration, legal, or professional services).
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and prioritize efficiently.
- Familiarity with office equipment (printers, scanners, filing systems).
- Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
- Discretion and reliability in handling confidential information.
- Strong written and verbal communication skills.

**Preferred Skills**:

- Experience with immigration case management software.
- Ability to work under pressure in a fast-paced environment.

**How to Apply**:
**Office Address**:
H&S Immigration
1st floor, Tibri Rd, opposite New bus stand, Shanker Nagar, Police Line, Gurdaspur, Punjab 143530

**Office Hours**:
Monday to Saturday, 10:00 AM - 6:00 PM

**Job Type**: Permanent

Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Fixed shift

Supplemental Pay:

- Performance bonus

**Experience**:

- immigration field: 4 years (preferred)
- Visa filing: 3 years (preferred)

Work Location: In person