Admin Assistant

6 days ago

Mumbai Central Mumbai Maharashtra, India Green House for Gardens Design Full time

JOB LOCATION : QATAR

WHATSAPP YOUR CVs ON

+97455514300

Key Responsibilities

1. Tender & Document Preparation
- Prepare and compile tender documents, BOQs, and scope of work as per project requirements.
- Draft and review quotations, contracts, and agreements for clients and vendors.
- Maintain accurate records of tender submissions, deadlines, and feedback from clients.
- Ensure all documents adhere to legal and regulatory requirements.

2. Administrative & Office Management
- Maintain an organized filing system for all documents (both physical and digital).
- Prepare, format, and manage reports, presentations, and meeting minutes.
- Organize and coordinate meetings, including scheduling, agenda preparation, and follow-ups.
- Procure and manage office supplies and equipment.
- Ensure a clean, efficient, and productive office environment.

3. Finance & Invoicing
- Prepare, track, and follow up on invoices, payments, and receipts.
- Maintain accurate records of financial transactions, petty cash, and office expenses.
- Assist in the preparation of financial reports and budget tracking.

4. Follow-Ups & Coordination
- Regularly follow up with clients, suppliers, and subcontractors regarding ongoing projects and payments.
- Ensure timely submission of documents, approvals, and project-related paperwork.
- Coordinate with various departments to ensure smooth project execution.

5. Digital Marketing & Social Media Management
- Assist in managing social media accounts by posting updates and engaging with the audience.
- Create basic marketing materials such as brochures, proposals, and presentations.
- Update and maintain the company’s website and online presence.
- Monitor social media metrics and report performance.

6. Cost Estimation & Analysis
- Assist in preparing detailed cost estimates for projects and services.
- Analyze project costs to identify potential areas for savings.

7. Clerical & Support Tasks
- Data entry and database management.
- Draft official letters, memos, and other correspondence.
- Provide administrative support to team members as required.

8. Filing & Documentation
- Maintain an up-to-date and well-organized filing system (physical and digital).
- Ensure timely archiving and retrieval of documents.
- Develop and implement document control procedures.

**Requirements**:

- Proven experience as an Admin Assistant or in a similar role.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with tendering processes, BOQs, and invoice processing.
- Basic understanding of digital marketing and social media management.
- Excellent communication, organization, and multitasking skills.
- Ability to work under pressure and meet deadlines.
- Proficiency in English (knowledge of Arabic is a plus).

Please WhatsApp your CVs on 55514300

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