Admin Assistant

20 hours ago

Mumbai Central Mumbai Maharashtra, India Green House for Gardens Design Full time

JOB LOCATION : QATAR

WHATSAPP YOUR CVs ON

+97455514300

Key Responsibilities

1. Tender & Document Preparation
- Prepare and compile tender documents, BOQs, and scope of work as per project requirements.
- Draft and review quotations, contracts, and agreements for clients and vendors.
- Maintain accurate records of tender submissions, deadlines, and feedback from clients.
- Ensure all documents adhere to legal and regulatory requirements.

2. Administrative & Office Management
- Maintain an organized filing system for all documents (both physical and digital).
- Prepare, format, and manage reports, presentations, and meeting minutes.
- Organize and coordinate meetings, including scheduling, agenda preparation, and follow-ups.
- Procure and manage office supplies and equipment.
- Ensure a clean, efficient, and productive office environment.

3. Finance & Invoicing
- Prepare, track, and follow up on invoices, payments, and receipts.
- Maintain accurate records of financial transactions, petty cash, and office expenses.
- Assist in the preparation of financial reports and budget tracking.

4. Follow-Ups & Coordination
- Regularly follow up with clients, suppliers, and subcontractors regarding ongoing projects and payments.
- Ensure timely submission of documents, approvals, and project-related paperwork.
- Coordinate with various departments to ensure smooth project execution.

5. Digital Marketing & Social Media Management
- Assist in managing social media accounts by posting updates and engaging with the audience.
- Create basic marketing materials such as brochures, proposals, and presentations.
- Update and maintain the company’s website and online presence.
- Monitor social media metrics and report performance.

6. Cost Estimation & Analysis
- Assist in preparing detailed cost estimates for projects and services.
- Analyze project costs to identify potential areas for savings.

7. Clerical & Support Tasks
- Data entry and database management.
- Draft official letters, memos, and other correspondence.
- Provide administrative support to team members as required.

8. Filing & Documentation
- Maintain an up-to-date and well-organized filing system (physical and digital).
- Ensure timely archiving and retrieval of documents.
- Develop and implement document control procedures.

**Requirements**:

- Proven experience as an Admin Assistant or in a similar role.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with tendering processes, BOQs, and invoice processing.
- Basic understanding of digital marketing and social media management.
- Excellent communication, organization, and multitasking skills.
- Ability to work under pressure and meet deadlines.
- Proficiency in English (knowledge of Arabic is a plus).

Please WhatsApp your CVs on 55514300

  • Admin Assistant

    1 week ago

    Mumbai, Maharashtra, India Panbai International school Full time

    **Freshers with good communication are welcomed.** **Responsibilities**: Admin Executive for the School should ensure the efficient and smooth day-to-day operation of the school. - Keep track of students’ educational progress and performance. - Assist school administrator in running the school in an effective manner. - Monitor student fee dues and...

  • Admin and Project Assistant

    6 days ago

    Mumbai, Maharashtra, India Intellimed Healthcare Solutions Pvt. Ltd Full time

    Urgently looking for Admin cum Project Assistant (Male) for our organization into Medical Affairs: Job responsibilities 1. Assisting the project Manager 2. Bank related work 3. Admin related activity 4. Other miscellaneous work **Salary**: ₹20,000.00 - ₹25,000.00 per month Schedule: - Day shift **Education**: - Bachelor's...

  • Admin Assistant

    4 days ago

    Mulund, Mumbai, Maharashtra, India S M ELECTRICAL WORKS Full time

    Post - Admin assistant Location - Mulund Education Experience-1-3 years. Job description - Travel Planning of MD and travel and hotel booking. - Meeting arrangements - Presentations - Report generation and reporting to MD on daily basis. - Assisting to MD and managers Pay: ₹25,000.00 - ₹30,000.00 per month Schedule: - Morning...

  • Admin Assistant

    2 weeks ago

    Mumbai, India Diya HR Full time

    Assisting admin department in arranging stationery for respective departments Assisting in vendor co-ordination for stall setup, stroke banner, stroke brochure, stall transportation Assisting in arrangement for festival, picnic, get-together etc. Assisting in maintaining all the billing files and vendors files. Scan, xerox documents, taking...

  • Admin Assistant

    2 weeks ago

    Mumbai, Maharashtra, India Ascent Constructions Pvt. Ltd Full time

    **Designation** - **Admin (Construction)Reporting to**Project Manager / HR & Admin Head - **Qualifications**Graduate in any discipline (B.A / B.Com / BBA preferred) - **Age**Up to 30 years - **Experience**Minimum 2-8 years of experience in administrative work at a Construction Site or with a Civil Contractor / Real Estate Firm - **Other Specific...

  • Admin Assistant

    1 week ago

    Andheri, Mumbai, Maharashtra, India Sensys Technologies Pvt. Ltd Full time

    **Hiring for Admin Assistant for a Leading Exhibition Company.** **Location: Mumbai, Andheri MIDC** **Salary: 28k to 33k** **Minimum 4+ years experience in Admin - related work** **Need only Male Staff.** **Job Description: -** **-Administrative Support**: - Manage office communications, including answering phones, responding to - Prepare and edit...

  • Operations Assistant/ Admin

    1 week ago

    Mumbai, Maharashtra, India HRhelpdesk Full time

    **Job Information**: Job Opening ID - ZR_473_JOBIndustry - ManufacturingWork Experience - 0-1 yearSalary - 0 - 3 LCity - MumbaiState/Province - MaharashtraCountry - IndiaZip/Postal Code - 400008**About the company-** Company is the Indian subsidiary of a multinational company from Japan, engaged in the field of manufacturing and distribution of...

  • Admin Assistant

    1 week ago

    Ghansoli, Navi Mumbai, Maharashtra, India Dhanvanthri Engineers Pvt Ltd Full time

    ADMIN SUPPORT TICKET BOOKING ONLINE DETA ENTERY CALLAHAN INVOICE (INDEED) TALLY ASSISTANT INDEED INDEED 2 (DATA ENTRY) TAKE PHOTO /VIDEOS 4S & DISPATCH ACTIVITY CHART (PROJECT) ADMIN /ALL RELATED WORK ADMIN ARRANGE THE UNIFORM, SHOES, IDENTITY CARD, I CARD, VISITING CARD, FOR EMPLOYEE'S SIM CARD ALLOTMENT ALL FORMALITIES Pay: ₹15,000.00 -...

  • Admin Assistant

    2 weeks ago

    Mumbai, India Shivam Jewels Full time

    Job Title: Admin AssistantLocation: Remote (Only candidates based in Mumbai or Surat are eligible to apply)Work Hours: 6:00 PM – 4:00 AM IST (Aligned with US Time Zone)Openings: 2 positionsAbout the Role We are looking for reliable and detail-oriented Admin Assistants to support our operations during US business hours . This role is ideal for...

  • IT & Admin Assistant

    4 days ago

    Mumbai District, Maharashtra, India Silgate Solution Full time

    **Location**: Ambernath **Job Type**: Full-time **About the Role** We are looking for an **IT & Admin Assistant** to support our Ambernath office operations. This role involves providing basic IT support (hardware/software troubleshooting, installations, vendor coordination) along with handling day-to-day administrative tasks to ensure smooth...