Accounts Payable

**Location**: Gurgaon, Haryana, India
**Department**: Finance & HR
**Employment Type**: Full-Time
**Reporting To**: Finance Manager / HR Manager

**About Wheelking Transhaul Inc.**

Wheelking Transhaul Inc. is a fast-growing transportation and logistics company committed to operational excellence, safety, and customer satisfaction. We are expanding our Finance & HR operations in Gurgaon to support our India-based team and global business units.

**Role Overview**

**Key Responsibilities Accounts Payable (AP) — 40%**
- Process and verify vendor invoices (transporters, fuel, maintenance, tolls, rentals, leasing, permits), ensuring alignment with **POs, contracts, and service agreements**.
- Match freight bills with **PODs/BOLs/LRs**, trip sheets, and dispatch records; resolve discrepancies proactively.
- Track and process **detention/demurrage**, fuel card statements, and fleet-related expenses.
- Perform **GRN matching** and monthly **vendor reconciliation**; manage payment cycles and aging.
- Ensure compliance with **GST input credit**, vendor **GSTIN validation**, and proper tax coding.
- Maintain vendor master: onboarding, TDS declarations, banking details, and SLA adherence.

**Accounts Receivable (AR) — 30%**
- Prepare and post customer invoices based on **rate cards, lanes, loads**, and contractual terms.
- Manage **e-invoicing** (if applicable), EDI/customer portal submissions, and **invoice supporting documentation** (PODs, BOLs, trip confirmations).
- Monitor **AR aging**, follow up on collections, send reminders/SoAs, and resolve short-pays/deductions.
- Coordinate with operations to address **accessorials** (waiting, detention, lumper, storage) and ensure timely billing.

**Payroll — 20%**
- End-to-end **monthly payroll processing** for India employees (staff/drivers as applicable):

- Attendance & shift reconciliation, overtime, trip allowances, **driver settlements**.
- Statutory deductions and filings**:EPF, ESIC, Professional Tax (PT), TDS**.
- Handle **bonus/gratuity**, F&F settlements, and payroll MIS.
- Coordinate with HR for onboarding, CTC breakups, pay structure changes, and policy adherence.
- Maintain payroll records, employee master data, and confidentiality.

**Compliance, Reporting & Controls — 10%**
- Prepare **MIS reports**: AP/AR aging, cash flow forecast, DSO/DPO, cost per trip, revenue per lane.
- Support **GST returns**, **TDS** returns, and statutory audits; ensure accurate ledgers and schedules.
- Maintain internal controls (3-way match, approval hierarchy, document retention, audit trail).
- Assist in month-end close: accruals, provisions, reconciliations, journal postings.

**Required Qualifications**
- **Bachelor’s degree** in Accounting, Commerce, Finance, or related field (B.Com/M.Com preferred).
- **1-3 years** of experience in AP/AR and payroll, **mandatory** experience in **transportation/logistics**.
- Strong knowledge of **Indian statutory compliance**:GST, TDS, EPF, ESIC, PT**, payroll tax rules, and e-invoicing (if applicable).
- Proficiency with accounting/ERP tools (any of**:Tally, SAP Business One, Oracle, NetSuite, QuickBooks, Zoho Books**) and **Advanced Excel** (VLOOKUP, Pivot Tables, Power Query).
- Experience with **customer/vendor portals**, EDI submissions, and supporting documentation (PODs, BOLs/LR, trip sheets).
- Excellent attention to detail, time management, and communication skills.

**Preferred Skills**
- Experience with **fleet operations** data: fuel cards, maintenance logs, permits, leasing, tolls.
- Familiarity with **multi-currency** transactions and intercompany entries (ideal for global operations).
- Working knowledge of **HRMS** for attendance and payroll workflows.
- Ability to coordinate across **Operations, Dispatch, and Customer Service** for billing accuracy.

**Key Performance Indicators (KPIs)**
- **AP Aging & On-Time Payments** (vendor reconciliation accuracy).
- **AR DSO** and collection efficiency.
- **Billing accuracy** and time-to-invoice after load completion.
- **Payroll accuracy** and on-time statutory filings (EPF/ESIC/TDS).
- Reduction in **disputes**, write-offs, and approval cycle times.

**Work Mode & Schedule**
- **Location**: On-site, Gurgaon.
- **Working Days**: Monday-Friday (and occasional Saturday as needed during month-end).
- **Shift**: Day shift; flexibility during billing/payroll cycles.

**Compensation & Benefits**
- Competitive salary as per industry standards.
- Statutory benefits and reimbursements as per company policy.
- Growth opportunities within Finance & HR across India and global units.

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Benefits**:

- Provident Fund