Front Office and Administration Executive

The Opportunity

We at Acumen (Part of Sannam S4 Group) are re-engineering what a consulting organisation can be. We own our client’s challenges as if they were our own. We help them transform for the future by offering practical solutions that are crafted intelligently, passionately, relentlessly.

We are a great team to work for people who are self-motivated, innovative and believe in teamwork. Whether you have years of experience or have come right out of college, we invite you to explore our many opportunities. Find out how you can use your talents and develop your skills to make an impact immediately.

You are invited to a world of opportunities where you can contribute in your own special way to how we collaborate with each other in a culture of learning, coaching, diversity and inclusion. And be a part of a team that is known for its unwavering commitment to make a difference in partnership with its clients, stakeholders, communities and colleagues.

Role & Responsibilities

Front Office Responsibilities
- 1.Answer phones and operate a switchboard.
- Route calls to specific people.
- Answer inquiries about the company.
- Greet visitors warmly and make sure they are comfortable.
- Call persons waiting for visitors and book them a room to meet in.
- Schedule meetings and conference rooms.
- Ensure the reception area is tidy.
- Coordinate office activities.
- Give visitors badges and direct them to where they can sign in.
- Collect and distribute parcels and other mail.
- Perform basic bookkeeping, filing, and clerical duties.

2.Adept at managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc.

3.Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities.

4.Assisting the department in project management, cost optimization and implementing business expansion plans. Contracts management. Cost control and ensuring timely implementation of the project.

5.Managing repair, maintenance & replacement of office equipment’s, appliances, furniture, furnishings, building, etc.

6.Purchasing, Implementation and operations of Security and Surveillance.

7.Vendor management
- Oversee acquisition, installation and commissioning of equipment’s that are required for the facility -air conditioning, power Backup etc.

8.Processes, Documentation, Business Control checks, audits etc. Monitor all Statutory Compliance areas.

9.Asset Management of the site operations. Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates.

10.Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees.

11. Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc.

12.Management of opening and closing of office (and, where office boys are absent, undertaking this task).

13.Coordinating with the Admin Executive and making sure that the reception work is going smoothly. Handling reception in case of absence of Admin Executive (e.g. lunch breaks and leaves).

14.On an ad hoc basis, support client projects e.g. event management, conducting basic research work

Minimum Required Qualifications

Work Experience

With a strong track record of professionalism and support for our clients, Sannam S4 has built its business on individuals who bring value and experience to the business and its clients and the accountability that a medium sized business requires.

Below are the desired and preferred skills and competencies for this position:

- Interpersonal and communication skills
- The ability to work on your own initiative
- The ability to work under pressure
- The ability to work with personnel from all levels
- Pleasant personality.
- Good written and Verbal communication skills
- Ability to interact with Stakeholders and understand their requirement

If interested and would like to explore the opportunity, kindly share your CV at:
The Opportunity

We at Acumen (Part of Sannam S4 Group) are re-engineering what a consulting organisation can be. We own our client’s challenges as if they were our own. We help them transform for the future by offering practical solutions that are crafted intelligently, passionately, relentlessly.

We are a great team to work for people who are self-motivated, innovative and believe in teamwork. Whether you have years of experience or have come right out of college, we invite you to explore our many opportunities. Find out how you can use your talents and develop your skills to make an impact immediately.

You are invited to a world of opportunities where you can contribute in your own special way to how we collaborate with each other in a culture of learning, coaching, diversity and inclusion. And be a p