Secretary Mumbai

4 days ago

Mumbai Maharashtra, India Economic Laws Practice Full time

POSITION Secretary
- POSTED ON 20/08/2025
- REPORTS TO Partner
- LOCATION Mumbai

**General Responsibility**:

- Serve as a SPOC for the Partners and their respective teams for both internal and external stakeholders including coordination with clients and collaboration with the internal team.

**Calendar Management**:

- Manage the calendars of the assigned Partners with an overall understanding of business priorities to offer alternatives, trade-offs and consideration of the most efficient use of the Partner’s time and provides a timely reminder as necessary.

**Travel Management**:

- Organize international and domestic travel arrangements; anticipates and coordinate point-to-point travel and logistics needs, commuting time and ground transportation, passport and visa processing of Partner & the team**.**

**Expense and Time Sheet**:

- Create/Update client details in the Timesheet Software
- Update timesheet records and expense entries for the Partners
- Generate Invoices from the system and liaison with the Partner and the client for timely generation of invoices.
- Maintain weekly/monthly/quarterly client reports as per the need of the team and the partner.

**Billing**:

- Create & issue invoices using the internal billing software to issue invoices to clients.
- Prepare credit memos.
- Follow up on outstanding payments.
- Monitor all payments and prepare monthly billing reports.

**Administrative Support**:

- Assist assigned Partners in other administrative tasks to leverage time, which may include preparing reimbursement, and medical insurance claims.
- Keep track of travel days associated with tax filing overseas, client contact list, etc.
- Provide professional support to clients, assist with settling in requirements and other logistic arrangement coordination, and greet as appropriate.
- Schedule client team meetings and administrative meetings, telephone/video conferences (local and international), and client and internal events.
- Provide backup assistance to other Executive Assistants and reception desk as needed.

**Required Skillset**:

- Bookkeeping skills
- Analytical and problem-solving skills
- Decision-making skills
- Excellent communications skillsGood computer skills including the ability to operate computerized accounting, spreadsheet, and word processing programs with high proficiency.
- Ability to function well in stressful situations.
- Good interpersonal skills
- Time management skills

**_Note: Good Excel skill is the utmost important skill set required._**

**Behavioural Competency**:

- The incumbent must maintain strict confidentiality in performing the duties.
- Honest and sensitivity
- Ability to work flexible hours.
- Good work ethics
- Self-starter, motivated, and capable of working with mínimal direction.
- Display a high level of confidentiality, discretion, sound judgment, tact, and diplomacy.

**Qualification**:
Graduate degree in any discipline with a Secretarial course from a reputed and recognized institute or relevant experience in the Secretarial/ Administration function.

**Experience**:
5 - 8 years

  • Company Secretary Mumbai

    4 days ago

    Mumbai, Maharashtra, India J. Sagar Associates (JSA) Full time

    **Post Qualification Experience**: 3 to 6 years of experience as a Company Secretary, preferably within a law firm or corporate legal department **Other specific requirements**: We are seeking an experienced and dynamic Company Secretary to join our law firm. The role requires a high level of professionalism and a strong understanding of corporate...

  • Office Secretary

    2 days ago

    Mumbai, Maharashtra, India Mumbai Academy of Moving Image Full time

    The Mumbai Academy of Moving Image **(MAMI)**, India’s leading international film festival organisation, is seeking a proactive, detail-oriented, and highly organised Office Secretary to join our team. We are looking for an individual who can ensure the smooth day-to-day functioning of our office and support our core operations with precision and...

  • Company Secretary- Andheri

    1 week ago

    Mumbai, Maharashtra, India Florican Enterprises Full time

    Home **›**Vacancy **›** Job openings for company secretary in mumbai andheri east mumbai - Company Secretary - Andheri - MumbaiMumbai, Andheri East - Share- Responsibilities in our firm - would be - Expertise in drafting minutes, notices, and company agreements, and accurate e-filing with ROC. Proficient in managing statutory registers and overseeing...

  • Secretary (Executive Assistant to CEO) Nariman Point

    4 days ago

    Nariman Point, Mumbai, Maharashtra, India Placement Mumbai Full time

    **Posted On** 06 Mar 2424 **Description** **Skills**: Secretarial Skills, Personal Assistance, Fixing Appointments, Travel Arraangements, Office Administration, **Qualification**: Any graduate **Work Hours**: 10:30 to 7 **Salary**: 4 lacs - 6 lacs PA **Experience Required**: 3 to 6 Years **Industry**: NBFC **Details**: **Job...

  • Company Law Compliance Executive

    2 days ago

    Vashi, Navi Mumbai, Maharashtra, India Madhav Kawde Company Secretary Full time

    A fresher with legal, secretarial educational background will be trained in corporate compliance, secretarial record keeping ,audit and due diligence. Experinced person will have further exposure to corporate compliance, audit and due diligence **Job Types**: Full-time, Permanent, Fresher Pay: ₹10,000.00 - ₹25,000.00 per month Ability to...

  • Company Secretary

    2 days ago

    Mumbai, Maharashtra, India Mumbai Rozgaar Full time ₹ 12,00,000 - ₹ 24,00,000 per year

    Job Description:Job Title: Company Secretary (CS) – Corporate Governance & Compliance Location: Breach Candy About the Role: We are looking for a qualified and experienced Company Secretary (ACS) to independently manage all corporate governance and compliance responsibilities. The ideal candidate will serve as the primary point of contact for the board of...

  • Company Secretary Mumbai, India

    19 hours ago

    Mumbai, Maharashtra, India DNEG Full time

    Position at DNEG We are looking for for qualified Company Secretary with experience of working in Listed Companies 3 to 5 years at DNEG India Media Services Limited Subsidiary of Prime Focus Limited Listed Company located in Mumbai Key Responsibilities Handling work with respect to Listed Companies as well as group of Public Unlisted and Private Companies...

  • Company Secretary

    2 weeks ago

    Mumbai, India Busisol Sourcing Full time

    **Job Code** - : JN/44069/2013 **Function area** - : Company Secretary **Contact Person** - : Meena Sathappan **Industry type** - : Law **Position** - : Company Secretary - Mumbai **Work Experience** - : 5 to 8 **Status** - : active **Response Ph/Mob** -: - +91-XXXXXXXXXX **Date** - : 09-Jun-2018 **End Date** - : 09-Jul-2018 **Skill category** -...

  • Company Secretary

    2 hours ago

    Navi Mumbai, Maharashtra, India Florican Enterprises Full time

    Home **›**Vacancy **›** Job openings for company secretary in turbhe midc navi mumbai - Company Secretary - Turbhe Midc Navi MumbaiNavi Mumbai, Turbhe Midc - Share Job Description for the post of Company Secretary (CTC - 30k to 45k) No. Of Vacancies: 02 Job Title: Company Secretary Job Overview: As a Company Secretary, you will play a crucial role in...

  • Company Secretary

    1 week ago

    Mumbai, Maharashtra, India Orbitouch outsourcing pvt ltd Full time

    **Urgent Hiring for Company Secretary || Mumbai** **Profile: -**Company Secretary for Capital Market, (IPO) **Working location**: - Mumbai **Experience-** 0-3 years **Working days**: 6 days **CTC-** 8 lpa(Depend on interview) **Key Responsibilities of a Company Secretary for IPO DRHP**: 1. Coordination with Legal and Financial Advisors: 2. Corporate...