Accounts Assistant

**Designation**: Accounts Assistant **Organization**: SwitchON Foundation**Location**:Akola,Maharashtra **Experience**: Minimum 2 years and above **About Us**: A leading organization established in **2008** committed to **Climate Action** by promoting **Climate Resilient Agriculture**powered by **Renewable Energy**. The **Environment Conservation Society (ECS)** works closely with a wide range of stakeholders, including financial institutions, government bodies, community-level organizations, and vendors, to drive the large-scale adoption of sustainable solutions. ECS currently partners with over 100 grassroots NGOs across West Bengal, Jharkhand, and Odisha through the "**EEWA Network**." This network plays a vital role in both extending community mobilization and awareness activities to the last mile and facilitating programmatic learning through continuous information flow from intervention areas. ECS addresses challenges through a comprehensive four-pronged strategy. This includes conducting thorough research for needs assessments, piloting innovative concepts and technologies, enhancing communication to raise awareness and mobilize diverse groups, and building skills and capacities around technology and processes. Additionally, ECS fosters a networked ecosystem that connects stakeholders across the value chain to ensure successful implementation of sustainable initiatives. **SwitchON Foundation is certified as a Great Place to Work, and we pride ourselves on being**: - An equal opportunity employer with a diverse and inclusive workplace. - A workplace where over 50% of managerial and leadership roles are held by women. - A pioneer in influencing behavior and informing policy with a robust team of 175+ professionals spread across 10 states. Our focus extends from farmer livelihood development to promoting renewable energy solutions, organic farming practices, and Farmer Producer Organizations (FPOs) through regenerative agriculture. We also engage in upskilling, capacity building, empirical research, policy advocacy, and information dissemination. Watch our Story - and view our latest annual report. **Role Overview**:The Accounts Assistant will be responsible for supporting the finance department in day-to-day accounting activities, ensuring accurate recording of financial transactions, maintaining financial records, and assisting in reporting requirements. This position requires attention to detail, strong organizational skills, and the ability to manage multiple tasks in a dynamic work environment. **Key Responsibilities**: - **Financial Record Keeping**: - Assist in maintaining accurate and up-to-date accounting records, including ledgers, journals, and supporting documentation. - Process invoices, receipts, and payments in accordance with organizational policies. - Ensure timely and accurate entry of financial transactions in the accounting software (Tally, QuickBooks, etc.). - **Bank Reconciliation**: - Perform monthly bank reconciliations to ensure accurate reflection of transactions. - Assist with the reconciliation of accounts, including petty cash, bank accounts, and advances. - **Expense Management**: - Monitor and track project-related expenses to ensure compliance with budgetary allocations. - Assist in preparing reports on expenses and identifying discrepancies. - Ensure timely processing of bills and payments. - **Support in Financial Reporting**: - Assist in preparing financial reports for internal and external stakeholders, including donors, auditors, and government bodies. - Support the finance team in preparing annual budgets, financial statements, and donor reports. - **Compliance and Documentation**: - Ensure all financial records are filed and maintained properly for auditing and compliance purposes. - Assist in ensuring adherence to accounting policies, NGO guidelines, and statutory regulations. - Support with preparation for external audits and reviews. - **General Administrative Support**: - Assist in the preparation of financial presentations, reports, and dashboards. - Handle day-to-day office administration related to accounts, including correspondence with banks, vendors, and government agencies. - Assist in the preparation and management of statutory filings such as GST, TDS, and other compliance-related tasks. **Key Requirements**: - **Educational Qualification**: - Bachelor’s degree in Commerce (B.Com) or Accounting/Finance. - Knowledge of accounting principles and financial systems is required. - **Experience**: - Minimum 2 years of experience in a similar role, Familiarity with accounting software such as Tally, QuickBooks, or any other accounting software used in NGOs. - **Skills & Competencies**: - Strong understanding of accounting principles and practices. - Proficient in MS Office, particularly Excel (pivot tables, vlookups, etc.). - Attention to detail and accuracy in managing financial transactions. **Reporting**: This position reports to th