Office Coordinator

5 days ago

Noida Uttar Pradesh, India Interiocity Full time

Job Summary

Key Responsibilities

**1. Office Coordination**:

- Oversee day-to-day office operations to ensure a well-organized, efficient, and functional workplace.
- Coordinate with vendors for office supplies, repairs, and maintenance, ensuring all resources are available for smooth operations.
- Manage the scheduling and coordination of meeting rooms, events, and office activities.
- Act as a point of contact for any facility-related issues, working closely with building management and external service providers.

**2. Administrative Support**:

- Handle administrative duties such as filing, document management, data entry, and updating records.
- Assist with travel arrangements, accommodations, and itineraries for staff and executives.
- Process invoices, handle petty cash, and assist the finance department with routine tasks as needed.
- Prepare and edit correspondence, reports, and presentations for various departments.

**3. Personal Assistance**:

- Provide personal support to senior management, including managing calendars, scheduling meetings, and organizing appointments.
- Handle confidential information with discretion and professionalism.
- Assist with personal errands, appointment reminders, and travel bookings as required.

**4. Front Desk Management**:

- Greet visitors, manage incoming calls, and handle general inquiries in a friendly and professional manner.
- Maintain a clean and welcoming front desk and office environment.
- Ensure that all incoming and outgoing correspondence is handled efficiently and accurately.

**Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
- **Experience**: 2+ years of experience in office administration, coordination, or as a personal assistant.
- **Skills**:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Strong organizational and multitasking abilities with attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to handle confidential information with integrity and professionalism.
- Flexibility and adaptability to assist with a variety of tasks in a dynamic environment.

Key Attributes
- **Proactive** and able to anticipate needs before they arise.
- **Strong interpersonal skills** with a friendly, approachable demeanor.
- **Problem-solving mindset** with the ability to manage multiple priorities.
- **High level of discretion** when handling sensitive information.

**Benefits**:

- Competitive salary
- Health and wellness benefits
- Opportunities for professional growth and development
- Collaborative and supportive work environment

This role is ideal for someone who enjoys working in a fast-paced environment, taking on varied responsibilities, and supporting a dynamic team. We look forward to welcoming a versatile and dedicated professional to our growing team Kindly attach a passport size photograph aligned with your CV.

**Job Types**: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

**Benefits**:

- Internet reimbursement
- Paid sick time
- Paid time off

Schedule:

- Day shift

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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