Corporate Secretarial Officer

2 days ago

Mumbai Maharashtra, India Citco Full time

Corporate Administrator

(Grade 8)

**About Citco**

Citco is a global leader in fund services, corporate governance and related asset services with staff across 80 offices worldwide. With more than $1 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ needs.

**About the Team & Business Line**:
Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Corporate Secretarial team, you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

**Your Role**:

- Handling day-to-day operations i.e. corporate secretarial services to clients based in foreign jurisdictions.
- Assisting in new client onboarding, including database creation on Viewpoint and other portals and coordination with senior team members.
- Drafting of board packs, agenda and minutes for Board Meetings, AGMs, and Committee Meetings, as may be assigned.
- Ensuring timely and accurate updates of day to day tasks completed on the Oracle System and maintaining compliance with internal processes.
- Managing and updating the work trackers, discussing work schedules with seniors, and working within deadlines.
- Monitor quality standards of deliverables by accurately implementing the feedbacks provided by seniors and onshore team. Maintaining and updating error trackers basis the feedbacks received.
- Developing expertise in Viewpoint, Diligent, TIBCO, Entica and/or such other software as may be implemented by the organization and training the junior team members on the same.
- Collaborating with Grade 7s and AVPs for work allocation, workflow optimization, and timely completion of tasks.
- Attending process and client related trainings and reading and implementing the standard operating procedures.
- Training the junior team members (Grade 9/10s) on the tasks such as renaming and storing of the documents on the Viewpoint or other portals, Docusign, Statutory Filings etc., ensuring continuous learning and development and supervising their tasks.
- Driving process improvements through automation and effective communication with internal and external stakeholders.
- Timely completion of the all the organizational trainings as may be assigned.

**About You**:

- You are a Company Secretary with 1-3 years post qualification experience OR semi qualified Company secretary with 4-6 years of experience in the secretarial department.
- You are fluent in English (written and spoken).
- You are flexible, proactive and attentive to details team player with excellent communication skills.

**Our Benefits**
- Your wellbeing is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.
- We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Our inclusive culture is a source of pride and strength, fostering innovation and mutual respect

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