Travel Coordinator

**Description**:
You must be able to excel while working independently, have an ownership mindset and be able to manage various stakeholders across multiple time zones and under tight deadlines. In exchange, we offer excellent remuneration, a high-performance culture, with challenging and exciting work.

**Key Responsibilities**:

- Start to end ownership and coordination of client meetings and trips, including itinerary management, overseeing logistics, communications management, collating and sharing supporting materials. Managing internal stakeholders to ensure timely completion of deliverables.
- Liaising with internal and external representatives in a professional and clear manner, ensuring high standard of delivery around client meetings set-up.
- Providing administrative support to senior Executive Assistants based in London.
- Supporting roll-out of new travel systems and processes.
- Enforcing and encouraging the use of correct travel process and policy throughout the company. Continuously maintaining, evolving and refining the travel process.
- Maintaining company travel records, sharing those with relevant stakeholders and proactively collecting missing information.
- Collaborating with other departments to ensure travel arrangements align with business needs and schedules.
- Assisting with questions and queries related to global travel, helping in emergency situations.
- Owning corporate relationships with accommodation providers and other relevant organisations, negotiating to secure best rates and services.

**Skills, Knowledge & Expertise**:

- Demonstrated experience providing travel or administrative support to a global workforce
- Proactive communicator, equally excellent at face-to-face, virtual and written interactions
- Highly organised planner, able to manage multiple complex itineraries in parallel
- High attention to detail

Desirable Skills:

- Experience working with senior stakeholders
- Certification in project management, event management or similar

**Job Benefits**:
Welcome to our unique workplace where a passion for our industry-leading product sits at the heart of who we are.

Life at EA is completely eclectic, fostered through the global nature of the business and a real appreciation of the many cultures of our diverse team. We unite as a single, cohesive team through an array of social clubs that cater to a spectrum of interests, from running and yoga to football and culinary adventures. These groups create a collegial and dynamic atmosphere that extends beyond work, promoting a healthy and balanced lifestyle for our team.

Our strategically located offices are all set in prestigious buildings, offering you the convenience of nearby gyms, retail therapy, diverse dining options, and accessible public transport.

Our office spaces are thoughtfully equipped to enhance your day-to-day experience whether working independently or collaborating with teammates. Enjoy the simple pleasures of a freshly brewed coffee, healthy snacks, and a social space for celebratory moments. One of the unique traits of life at Energy Aspects is the way our international colleagues often delight us with treats from around the globe. It’s safe to say you’ll never go hungry in our offices

We recognise your contribution with a competitive compensation package that includes annual bonuses, comprehensive private health insurance, and substantial pension contributions. Additionally, we offer company share options, subsidised gym memberships, and a generous holiday policy to support your financial and personal well-being.

Join a company that values your professional growth and personal fulfilment, all within a supportive and engaging environment.

**About Energy Aspects**:
Founded in 2012, we are an independent research consultancy that has enjoyed phenomenal growth since our inception, and we have very ambitious plans to continue our upwards growth trajectory. We are passionately committed to providing indispensable and industry-leading short, medium and long-term analysis, and forecasts of the energy markets, that helps our clients trade, invest, finance and plan.

We pride ourselves on the quality of our work and draw on a wide range of experience and expertise to derive our views. We are made up of expertise in upstream production, trading, quant analytics and econometric forecasting, to name a few. We haves always maintained a key focus on the geopolitics of the energy industry and the impacts they can have in shaping global markets. We have in recent years acquired several firms to enhance our position in energy market consultancy, including Medley Global Advisors (2020), OilX (2022), INAS (2023) and MMSA (2024) bringing additional expertise in macro trends, oil market data and paper positioning into the group. We are also growing our offering to clients focused on the energy transition, providing tradeable insights on long-term trends.
- We are proud to be an equal opportunity employer and prom