Executive - Export Post Shipment Documentation

3 days ago

Pune, India UPL ltd Full time

**Executive - Export Post Shipment Documentation**: - Job Id: 7365- City: Pune, Maharashtra, India- Department: - Function: SCM- Employee Type: Permanent Full Time- Seniority Level: Associate- Description: - **Purpose of Role**: Basic Knowledge of Exim Policy, INCOTERMS, Payment Terms, UCP Rules, Managing CHA and Freight Forwarders **> Pre-Shipment** - Download Export sales report on daily basis and taking prints of Pre-shipment Invoices - Creating Commercial Invoices as per clubbing information - Providing Shipping Instructions to CHAs immediately after dispatch from plant or after planning of the vessel - Getting BL draft from CHAs/FFs and get it approved before vessel sailing - Follow-up for Final BL from CHAs/FFs **> Post Shipment** - Download Export sales report on daily basis and taking prints of Pre-shipment Invoices - Creating Commercial Invoices as per clubbing information - Providing Shipping Instructions to CHAs immediately after dispatch from plant or after planning of the vessel - Getting BL draft from CHAs/FFs and get it approved before vessel sailing - Follow-up for Final BL from CHAs/FFs - Preparing Export shipping documents exactly as per Customers PO/Sales Order/Letter of Credit without any errors. All documents must be provided in one go as per the country regulation / customer requirement. - Submitting copy documents and original documents as per agreed timelines - Submitting lodgement documents to bank within 10 days of shipment date - Updating all export related information like, DHL No. Date, Copy docs date, delay reasons etc., in SAP without any delays - Original Export Shipping Document must be delivered to the customers/customer's bank at least 4 days before the vessel arrival at destination. Ensure proper coordination with Banks, Courier companies, A/C Dept., etc., - Ability to make 100 documents in a month, Advance/Open Terms/LC/Consignment Sales. - Making Manual export documents wherever/whenever required - Legalisation of export documents with Foreign consulates and Chamber attestation with Chamber of Commerce - Posting of documents and making Cost and Benefit provision with 100% accuracy - Coordinating with Subs Cos., to follow-up 2nd leg documents - Understanding Incoterms, Payment Terms, LC Documentation and making documents as per country specific regulations, like Import Licence details, SGS, IDF, Form M etc., specially for Africa Region - Ability to take max load during month end / Q end / year end closing task **> Qualification**: - Any Graduation / Post Graduation - Additional Certification or Diploma into EXIM or SCM will be preferred. **> Work Experience & Skills Required**: - 1 to 3 Years of work experience in EXIM & Documentation. - Good Communication & Analyitical Skills - Knowledge of Export & Import Procedure

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