Back Office Executive

2 days ago

Rajkot Gujarat, India EQUITY HYUNDAI Full time

**Back Office Executive** is responsible for supporting front office operations by handling various administrative and operational tasks behind the scenes. This role ensures that the business runs smoothly by performing data entry, maintaining records, processing transactions, and handling various office duties.

**Key Responsibilities**:

- **Data Entry & Management**:

- Accurately entering and maintaining data into company databases or software systems.
- Ensuring proper data quality and integrity.
- Updating records and files as required.
- **Document Management**:

- Organizing and maintaining physical and digital documents and files.
- Assisting in preparing reports and presentations as requested by the management team.
- **Communication Support**:

- Responding to inquiries from customers, suppliers, or clients, often redirecting them to the appropriate department.
- **Processing Transactions**:

- Assisting in the processing of orders, invoices, and billing documents.
- Tracking and following up on order deliveries, payments, or outstanding invoices.
- **Report Generation**:

- Preparing and maintaining routine reports on various business functions such as inventory, sales, or customer data.
- Ensuring timely and accurate report submission.
- **Database Management**:

- Maintaining customer and client databases.
- Ensuring that data is updated regularly and is accurate.
- **Inventory and Stock Management**:

- Keeping track of inventory and office supplies.
- Coordinating with vendors and suppliers to ensure stock levels are maintained.
- **Compliance & Quality Control**:

- Assisting in ensuring company policies and procedures are adhered to.
- Ensuring that records and processes comply with legal and regulatory standards.
- **Coordination and Liaison**:

- Coordinating with various departments (e.g., front office, finance, HR) to ensure smooth operations.
- Assisting with day-to-day office operations and workflow.

**Key Skills**:

- **Attention to Detail**: Ability to handle data accurately and ensure quality control.
- **Organizational Skills**: Ability to manage time effectively, prioritize tasks, and keep records organized.
- **Communication Skills**: Clear written and verbal communication skills for interacting with customers, clients, and colleagues.
- **Technical Proficiency**: Knowledge of office software, such as MS Office (Excel, Word, PowerPoint) and familiarity with office management tools and CRM systems.
- **Problem-Solving**: Ability to identify and resolve issues quickly and efficiently.
- **Confidentiality**: Maintaining discretion and safeguarding sensitive information.
- **Teamwork**: Ability to work well in a collaborative environment with different teams.

Pay: ₹14,000.00 - ₹20,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Fixed shift

Supplemental Pay:

- Commission pay

**Education**:

- Bachelor's (required)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Application Deadline: 18/01/2025

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