Billing Executive

5 days ago

Chamrajpet Bengaluru Karnataka, India Apollo Power Systems Pvt Ltd Full time

**Job Purpose**:
To manage and ensure timely preparation, submission, and reconciliation of all billing-related activities, including O&M services, additional works, and supplied materials, while ensuring compliance with statutory requirements and internal controls.

**Key Responsibilities**:
**1.Billing & Documentation**:

- Prepare and submit monthly bills for O&M Services, Additional Works, and Supplied Materials for Bangalore & Maharashtra sites.
- Ensure all billing is supported by the required documentation including:

- Attendance Register of the current month
- SLA (Service Level Agreement) report
- Deployment Sheet
- EPF, ESIC & PT challans

**2.Statutory Compliance**:

- Ensure timely preparation and submission of:

- EPF Payment Challan & ECS (with employee names highlighted)
- ESIC Payment Challan & ECS (with employee names highlighted)
- Prepare and maintain Employee Name List with breakup of PF & ESIC contributions, site-specific, on official letterhead.

**3.Payroll Records**:

- Maintain and update the Muster Roll cum Wage Register (Form - T) monthly.

**4.GST Filings**:

- Prepare and file monthly GST returns (GSTR1 and GSTR 3B) in coordination with the finance team.

**5.Pending Payments**:

- Follow up and update records for pending client payments regularly.

**6.Contract Management**:

- Prepare service contracts in the GS system as per purchase orders (POs) for Monthly, Quarterly, and Yearly billing cycles.
- Ensure accurate contract mapping to enable timely invoice generation.

**7.Quotation & Proposal Support**:

- Prepare quotations in GS for any additional works requested by the client.

**Skills & Qualifications**:

- Graduate in Commerce/Finance or related discipline.
- 2-4 years of experience in billing/accounts in the facility management or any service industry.
- Familiarity with statutory compliance related to EPF, ESIC, PT, and GST.
- Proficiency in MS Excel and billing software (experience with GS system preferred).
- Strong attention to detail and good documentation practices.
- Effective communication and coordination skills.

**Preferred Attributes**:

- Prior experience in Facility Management/Service industry billing.
- Ability to manage multiple tasks and adhere to strict timelines.
- Strong analytical and reconciliation skills.

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person

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