Occupancy Planner

JLL supports the Whole You, personally and professionally.

Occupancy Planner
Work Dynamics

About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL

**Job Description**:
As an Occupancy Planner you’ll be responsible for managing the client’s space portfolio by understanding their workplace’s capacity, demand and supply. You will develop migration plans and sequencing of group-level and individual moves as well as facilitating and/or resolving planning issues identified. You will identify and recommend policies and procedures, maximising space and driving solutions to improve productivity and efficiency.

One of your key responsibilities will be to foster critical relationships with various clients and stakeholders. You will need to establish clear and open communication channels ensuring our clients receive the highest quality service and delivery. Managing many varying projects whilst ensuring a robust relationship is key.

You’ll also be accountable for preparing and updating accurate regular and ad hoc reports, to the client and to your direct line manager. This will require your familiarity with typical occupancy metrics and industry occupancy trends.

**What this job involves**:
Perform management and tracking of agreed space and occupancy data sets, such as seat assignments, space types, architectural layouts, within relevant technologies

Development of space solutions by analysing occupancy, utilisation and space data.

Tactical Occupancy Planning duties (e.g. Space Planning & Block and Stack Plans) including preparation of options/recommendations.

Contribute Strategic planning ideas with other members of the occupancy planning team to resolve campus/building-specific forecasts, needs, concerns, and issues.

Work with FMs and PMs on projects related to moves, space audits, occupancy, vacancy, and change management.

Collaborate with project and construction teams on large, multi-phase relocations/restacks..

Ensure accurate reporting of space related information (using IWMS tools) and foster critical relationships between various individuals and organisations such as Department Managers and/or Administrative Assistants to collect seating assignments.

Identify proactive needs/troubleshoot deficiencies to address concerns and initiate best practices

Behavioural Competencies
Think Big - Thinks strategically, simplifies the complex, solves complex problems, sees the big picture

Drive Change - Thrives on change, learning agility, intellectually curious, appetite for risks, digital drive

Helps others - Builds relationships, actively collaborates, helps others succeed.

Get it done - Acts decisively, drives results, passion to win, takes ownership, accountable, resilient

Business first - Focuses on customers and clients, business/financial acumen, JLL first

Inspire - Inspire others, creates vision and strategy, energizes others

Strong interpersonal skills - respect; enthusiastic; patience; agile; precise and logic

Flexibilities and adaptability to the changes

Growth mindset - Strong desire to develop new and varied skills; Conscious of improvements

Value teamwork with respect

Ability to effectively deal with high pressure situations

Understanding of the crucial data management processes; Attention to detail and accuracy, particularly numbers and spatial creativity

Ability to deliver in a fast-paced, high-volume environment with tight operational deadlines

Ability to translate data into planning initiatives & data-driven decision making

Excellent communicator across different levels of the business; Ability to coordinate and manage multiple stakeholders across Global Platform

Superior communications and client relationship management skills

Excellent English written and oral communication skills (and local language where appropriate)

Strong Google Product knowledge(Slide,Doc,Form,Site), or PowerPoint and Advanced Excel skills (formulas, pivot tables, charts, Macro )

Previous experience in Project Management / Finance / Space is preferred

AutoCAD and CAFM system experience are also highly desirable.

What you can expect from us
We’re an entrepreneurial, inclusive culture. We succeed together - across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our suc