Office Asst./office Exe

24 hours ago

Mumbai, India GENERAL IMPORT COMPANY Full time

**General Imports**

**Position Description**

Function**:Office Asst./Office Exe. (Support, Admin, Front Desk)**

Location**:Mumbai**
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- Position: Executive/Sr. Executive
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- **POSITION OVERVIEW**

**Purpose**: Responsible for office Support operations to key Functions, Admin Functions and Managing Front desk/Other Miscellaneous functions.

**Key Responsibilities**:
**Accounts & HR Related Function**:

- Daily Payment Follow-up as per SOP with Customers & Brokers. Reporting the Same back to Accounts Team.
- Updation of Various Payment Follow-up Excel Database/Sheets.
- Supporting Accounts Function with Bank Related Work.
- Support in HR Functions. Providing Offer, Appointment & Confirmation Letters Etc.

**Sales & Logistics Related**:

- Play a supporting role in Key functions of Sales Co-ordination, Logistics & Billing Department in Absence of personnel.
- Providing Sales Quotes & Follow-ups, Data Entry in Excel Sheets
- Making Invoices & Taking Local Purchase Entry in ERP. Preparing Dispatch Documents & Sending to Warehouse, E-mail of Documents to Customers Etc.,

**Admin, Front Desk & Miscellaneous Function**:

- Provide secretarial support to the Director and Reporting Managers so as to enable their productivity and effective utilization of time.
- Other Functions include reception, attending telephone, courier, consumables, office upkeep, Office Stationary, Pantry/Canteen Refreshments Management
- Manage Annual AMC Contracts & Service Facilities concerning various office, Warehouse Facilities/requirements & that of Directors (AC Maintenance, Pest Control, Internet & Cable, Car Service, Water Purifiers Etc.,)
- Plan and execute events in office. Employee & Management Birthdays, Celebration of Festivals, Games Etc.,
- Any other work assigned by the Management.

**Direct Reports**:Operations Manager

**Other Reports to**: Accounts Manager & Director

**Key Measures**:

- Effective Communication
- Timely Reporting
- Multi-Tasking
- Oratory Skills
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- **PERSON OVERVIEW**

**Qualifications**: Any Diploma/Graduate

**Experience**:1+ years of experience in managing Office Functions

**Essential Attributes **(Experience/ exposure characteristics):

- Working knowledge of MS Office
- Good Written and verbal communication in English, Hindi, Marathi
- Team Player, Logical, Professional
- Presentable, Polite

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹16,000.00 - ₹25,000.00 per month

**Benefits**:

- Health insurance
- Paid sick time
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Microsoft Office: 2 years (preferred)
- total work: 2 years (preferred)

**Language**:

- Hindi, English (preferred)
- English (preferred)
- Health insurance

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