Officer - Program Logistics

**ABOUT SNEHA**

SNEHA, a Mumbai-based non-profit with over 450 staff, focuses on improving health and nutrition in urban slums.
Using a life-cycle approach, it addresses critical health and nutrition needs at key stages—from adolescence to
family planning—aiming to enhance outcomes for women and children in vulnerable communities across Mumbai
and the Mumbai Metropolitan Region.

It focuses on enhancing urban health by empowering both care seekers and providers. We work with informal
settlement communities to drive change and partner with public health systems to ensure sustainable
improvements. Our programs include Maternal and Child Health, Empowerment, Adolescent Health and
Sexuality, Public System Partnership, Prevention of Violence against Women and Children, SNEHA Shakti,
Palliative Care, and Livelihood Generation.

**“WHAT’S IN IT FOR ME” (WIIFM) - AT SNEHA**

At SNEHA, our fundamental belief is that prioritizing people is key, demonstrating our strong dedication to
nurturing a supportive and growth-driven atmosphere. We uphold an open-door policy that champions
transparency and open dialogue. We actively invite employees to voice their ideas, feedback, and concerns,
fostering a culture where innovation and teamwork can flourish.

**If you value excellence and are passionate about nurturing individuals, SNEHA is the perfect place for you**

**SNEHA - SOCIAL MEDIA HANDELS**

**PROFILE SNAPSHOT**

**Designation**:Officer
- Program Logistics

**Role**:He/ She required to assist with general logistic activities at the
assigned program as well as for Central Operations work. He / She will be

required to manage all logistics activities including the responsibility of

assisting with the purchase and inventory management systems.

**Educational Requirement**: Any Graduation

**Experience**:Minimum 3 to 5 years
**Location**:Across Mumbai

**Reports to**: Coordinator
- Program Logistics
- Program**

**Logistics”**

**COMPRESSIVE OVERVIEW OF THE POSITION**

**JOB PURPOSE**:
This role is required to assist with general logistics activities at the assigned program as well as for Central
Operations work whenever required. Will be required to manage all logistics activities including the responsibility
of assisting with the purchase and inventory management systems. He / She has to coordinate with program
team on daily basis to understand the logistic requirements for project office, centers and for all events/
campaigns/ workshops planned by the program and complete task at stipulated time. Communication with
Coordinator - Logistic on time to time to complete the task.

**CORE RESPONSIBILITIES**:
**Logistics Arrangements for Meetings, Events, and Visitors**:
Coordinate logistics for meetings, events, and visitor arrangements (venue booking, transportation,
refreshments, etc.)

**Support Project Teams**:
Support project team for maintaining petty cash for project related expenses

To assist the purchase process for the assigned program - entry in purchase tracker, follow up with the
vendors for timely submission of Invoice / challan etc. Maintaining records of the purchases.

Periodic visits to allocated program’s center’s/sites to understand / collate any requirements vis-a-vis
maintenance, repairs, electrical connections

**Supervision of Housekeeping and Pantry Services:**

Supervision of housekeeping and pantry services at project offices/ centers

**Managing Logistics Tasks (Repairs, AMC, and Dispatch):**

Managing other Logistics tasks such as repairs and maintenance, AMC for Pest Control / water purifier/ water
dispenser, dispatch and courier for assigned program

**Administrative Support:**

Attending phone calls, filing, physical inspection of purchases, managing printing and stationery
requirements, correspondence, etc.

**Fixed Asset Management**:
To assist with Fixed Asset Management -physical verification of assets in locations for the allocated
program/s, maintaining record of the physical assets of the organization, periodic physical verification
& keeping the track of the same. Timely maintenance whenever required.

**Inventory Management Support:**

Assist with inventory management - physical inspection and count, data entry

**Minor IT Troubleshooting Assistance**:
Minor IT troubleshooting assistance

**Miscellaneous Logistics Tasks:**

Any other task/activity assigned to fulfill Logistics goals

**Management responsibility:
**Report weekly to the Coordinator Logistics on the status of work

Ensure documentation is complete on a monthly basis

**BEHAVIOURAL COMPETENCIES:
**Ability to Plan, negotiate and eye for detail

Vendor Management, stakeholder management and team management

Sound values and work ethics

Ability to take initiative and good grasping skills

**CRITICAL TRAITS:**

Ability to communicate in English, Hindi and Marathi - oral and written

Computer literate, preferred proficiency in Word, Excel

Multi-tasking and NGO Experience

**DESIRABLE SKILLS FOR THIS ROLE:**

Willingness