Front Desk Executive

2 days ago

Thaltej Ahmedabad Gujarat, India Gobananas Full time

Front Desk Executive - Roles & Responsibilities
- (For an Event Management Company)_

1. **Front Office Management**
- Greet and welcome clients, guests, and vendors professionally.
- Maintain the front desk area, ensuring it is clean, organized, and presentable.

2. **Client Coordination**
- Assist clients with basic information about events, services, and appointments.
- Schedule and confirm client meetings with the appropriate teams.
- Maintain a visitor logbook and client appointment calendar.

3. **Administrative Support**
- Manage daily administrative tasks like filing, printing, courier handling, and stationery management.
- Assist the operations and event teams with document preparation (vendor agreements, event proposals, etc.).
- Support the HR team with coordination for interviews or onboarding (when required).

4. **Communication Handling**
- Act as the first point of contact for internal and external communications.
- Relay important messages to the concerned departments promptly.
- Handle basic event inquiries and route complex queries to sales or production teams.

5. **Office Coordination**
- Coordinate with vendors and service providers related to office maintenance (e.g., housekeeping, office supplies).
- Monitor meeting room schedules and assist in setting up meeting spaces for client visits.

6. **Event Support (Optional/if required)**
- Support the event team during in-office event planning meetings.
- Help with registration desk management during on-site events if needed.

7. **Database and Record Management**
- Maintain updated records of client databases, lead inquiries, and vendor contacts.
- Help in data entry related to event guests, RSVPs, or feedback forms.

Key Skills Required:

- Excellent communication and interpersonal skills
- Strong organizational and multitasking abilities
- Presentable, professional, and client-friendly attitude
- Basic knowledge of MS Office (Word, Excel, Outlook)
- Ability to handle pressure in a fast-paced event environment

**Job Types**: Full-time, Fresher

Pay: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

**Language**:

- English (preferred)
- Hindi (preferred)

Work Location: In person

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