
Office Administrator
21 hours ago
**Job Title**: Office Administrator
**Experience**: 1-3 Years
**Location**: Vadodara
**Department**: Administration
**Industry**: Engineering, Procurement & Construction (EPC) - Dams, Roads, and Enterprise Projects
**Employment Type**: Full-Time
**About the Company**
We are a growing EPC (Engineering, Procurement, and Construction) company engaged in the execution of infrastructure projects such as dam construction, road development, and enterprise-level engineering works. As we expand and modernize our administrative systems, we seek a skilled and proactive Office Administrator to support our operations.
**Job Overview**
**Key Responsibilities**
- **Attendance & Leave Management**:
- Monitor and maintain daily attendance using **Keka HRMS**:
- Track employee leave records and generate monthly attendance reports
- Coordinate with HR and payroll teams for accurate reporting
- **Expense & Invoice Tracking**:
- Collect and verify employee reimbursement claims
- Maintain a record of company expenses and supplier invoices
- Assist the finance team with data entry and documentation for payment processing
- **Document Drafting & Filing**:
- Draft official letters, memos, reports, and other documents as required
- Ensure proper formatting and document control in both soft and hard copies
- Maintain filing systems for administrative and project-related documents
- **Asset Management**:
- Maintain a register of office and project-site assets
- Track asset allocation, condition, and movement between departments or sites
- Assist in asset tagging and periodic audits
- **Administrative Support**:
- Coordinate with internal teams and external vendors for operational needs
- Support procurement documentation and basic inventory records
- Ensure smooth office functioning and supply management
**Required Skills & Qualifications**
- 1-3 years of experience in office administration
- Hands-on experience with KEKA or similar HR/admin software
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong organizational and time-management skills
- Excellent verbal and written communication
- Ability to work independently with mínimal supervision
**Preferred Qualifications**
- Experience working in a construction, EPC, or infrastructure company
- Familiarity with procurement or finance-related documentation
- Understanding of basic accounting or inventory tracking principles
**What We Offer**
- Opportunity to contribute to landmark EPC projects
- Growth-focused, team-oriented work environment
- Competitive salary with potential performance bonuses
- Training on company systems and tools
**Job Types**: Full-time, Permanent
Pay: ₹14,000.00 - ₹26,000.00 per month
**Benefits**:
- Commuter assistance
- Food provided
- Paid sick time
**Location**:
- Gotri, Vadodara, Gujarat (preferred)
Willingness to travel:
- 25% (preferred)
Work Location: In person
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