Office Executive

**Looking for an Office Executive for an International School in Bhayander(W)**

**Qualification - Any Graduate**

Experience - **minimum 2 years **of experience in **back office or accounts back office** handling, preferably from school background but not mandatory

Strong coordination and communication skill, good excel skills. Go getter,

**Duties and Responsibilities**:
**FEE RELATED**:

- Preparation of fee structure as per management approval
- Preparing fee collection sheet
- Preparing fee data sheet as per approved fee structure for the academic year
- Checking concession, RTE Cases, Staff concession and updating the data in excel as per fee structure.
- Circulation of approved fee structure by Management & PTA Members:
**Sharing fee structure with respective departments**:
Ø RRIS Accounts Team - To update in their data base

Ø IT Team: To update on School Website - Co-ordination with IT Team for fee structure update on school website. Once updated by IT Team on website, cross checking the same and giving confirmation for the same to share with parents through message & on App.
- **Fee collection entries for fee received**:
Ø Fee received in School Office
- Preparing challans for Cash or Cheque of fee payment & update the details in Fee Collection Sheet. Prepare Daily Collection Sheet and submitting the same to Accounts Team

Ø Online payment details received from Parent and school website - Updating Fee collection sheet once payment proofs received from parents and school website. Cross checking the same if bank clearance received for the said payments

Ø Bank Statement from Accounts Team - Updating fee entries from bank statement for received fee if any. Checking for clearance of fee payment entries if any.

Ø Checking for suspense entries if any & co-ordinating with parents or with Accounts Team for the same.

Ø Suspense clearance file to be sent to Accounts once suspense is clear

Ø Fee receipts requests if sent by parent, sent to Accounts Team and once fee receipts are received, share the same with parent

Ø Closing balances check half yearly once received from Accounts Team and checking for discrepancies.

Ø Fee Reminders before due dates

**Regarding Follow Up For Fee Defaulters**

Ø Once we get any instruction to take action against the fee defaulters

Ø Telephonic calls to parents to check regarding fee payment updates

Ø Fee defaulters draft letter is prepared and sent to Principal for approval and once draft is approved, sent letters to parents through mail and post
- **If we receive any time extension request for fee payment / concession mail from parent**:
Ø Forward the mail to Principal with required details like - Pending fee details, Time extension details by parent & their plan for pending fee payment.

Ø Once reply is received from higher authorities inform the parent about the decision of the higher authorities through mail & call

Ø For approved Time extension requests:Reminder through all means of communication to the parent about payment**. **If payment is not received as per time extension update to seniors about the communication of parents and about the payment.
- **Collection of Bus Fee from staff-**

Ø As per attendance given for bus service preparation of list for bus fee collection from staff members.

Ø Collection of the same & Handing over the cash to the concerned
- **Students No Dues for Tc & Grade 10th**:
Ø Check for fee status of TC / Grade 10 students in database & with Accounts Team

Ø **Preparation of No dues form**: Check for Security Deposit of particular staff taking into consideration siblings if any

Ø Submitting Student No Dues Forms to Accounts Team

Ø Validating the No dues forms received from Accounts Team and check for any discrepancies & follow up

Ø Updated status of No dues to PRO for further processing of TC

Ø If any payments received update to PRO regarding the same
- **Bank related work**

Ø Salary account opening form feeling and other formalities

Ø Follow up with new joinees for banking details.

Ø Follow up with bank personnel for work related to salary account and fees
- **Cash Collection for external events & competitions**

Ø Cash collections from students towards internal and external events/ competitions as per circular or details given by incharge staff member.

Ø Handing over the cash to the concern staff member for expenses.

Ø Preparation of collection and expense detail sheet.

Ø Forwarding the same to accounts department with management approval or do the needful as per Principal instructions.
- **Scrap Material - **Forwarding the received cash after sale of scrap material with Principal approval to Accounts team.
- **Charity Account related work**

**STAFF ATTENDANCE RELATED**:
Ø Download data from Biometrics Punching Application (eTimeTrackLite)

Ø Updating Attendance file as per the Biometrics Punching report

Ø For Late mark, check for timings and check the request slip if anyone has filled fo