Accounts Payable Supervisor

About ICF

About the team

Behind every great company is a strong corporate team. At ICF, we have one, but we’re growing and so are our needs. We’re seeking dynamic talent to help support our continually expanding organization. Our team will provide you with the support and training to enable your personal development and help attain crucial experience in a professional organisation. We will provide an environment where your intellectual and practical abilities are enhanced in a positive and challenging way.

About the role

Under the guidance of the Regional AP Lead, this individual will be responsible for assisting with the monthly accounts payable close process and adhering to procurement policies for the ICF entities. You will be responsible for assisting with a broad range of duties that include:

- Processing supplier invoices in accordance with ICF policies, and maintaining the integrity of the AP ledgers
- Processing supplier payments of selected legal entities, and covering other entities as needed.
- Ensuring all supplier invoices have the appropriate approvals, project and account coding, and VAT
- Review staff expenses, ensuring all back-up and approvals are provided, and correctly coded to projects and chart of accounts
- Ensure accuracy of postings to correct Business Units
- Assisting team in monitoring and dealing with local supplier queries regarding payments
- Manage the resolution of escalated issues from team members
- Train, motivate and evaluate AP team members to enhance their performance and development
- Develop, manage and improve AP processes in collaboration with the AP Lead
- Assisting in organizing and delegating tasks amongst the AP members
- Assisting the AP Lead in the management of the AP ticketing system and assigning tickets between team members
- Work closely with procurement and other stakeholders to define and improve the AP workflow
- Work closely with the AP Lead on the AP metrics and key performance indicators, providing an analysis on invoices which don't meet the SLAs
- Build relationship with others within and outside the business
- Assist country financial controllers for appropriate in-country compliance and service delivery
- Assist the AP lead in driving best in class system functionality.
- Assist the AP lead with special projects including system conversions, upgrades, acquisition integrations etc.
- Assist the AP lead with the development of AP metrics and key performance indicators - including full root cause analysis and action planning, with updates on progress on past issues / lessons learned.

Skills and requirements
- You’ll have around 5-10 years’ experience already. This will preferably have been gained in a professional services environment.
- You will have experience working with ERP systems; Deltek Maconomy (desirable)
- Working in an international environment, liaising with overseas colleagues
- You will need good working knowledge of Microsoft office (specifically Excel)
- Languages to include English (compulsory) and French (highly desirable)

Personal Qualities:

- Strong verbal, interpersonal, and written skills, with the ability to communicate across a wide range of professional groups
- A strong people manager - able to motivate, encourage, mentor team members
- Excellent time management skills and the ability to work in a fast-paced environment
- Ability to organize, prioritize, and self-motivate with a high level of commitment and initiative
- Ability to work independently and be responsive to follow up on action items
- A team player with a ‘can-do attitude’, who is hard working and willing to learn
- Flexible approach to the type/content of workload and hours of work
- Organized, self-sufficient and tactful; a good attention to details
- Ability to work with all levels of internal staff, as well as external clients and vendor
- While hybrid working is expected. The position is expected to be on-site at ICF offices on average for at least 2 days a week to ensure appropriate team management and business partnering.

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Working at ICF

New Delhi, India (II77)