Executive Assistant

**Job Summary**:
The Executive Assistant provides comprehensive administrative and logístical support to the Director. This role involves managing schedules, coordinating meetings, handling communications, and performing a variety of tasks to ensure the Director's workday is productive and efficient.

**Key Roles and Responsibilities**:
**1. Calendar and Schedule Management**:

- Maintain and manage the Director's calendar, scheduling meetings, appointments, and events.
- Prioritize and coordinate multiple activities, ensuring the Director's time is used effectively.
- Remind the Director of important tasks and deadlines.
- Handle rescheduling conflicts and ensure that the Director is prepared for meetings.

**2. Communication Management**:

- Screen and prioritize communications, ensuring the Director's attention is directed to the most critical issues.
- Facilitate communication between the Director and internal team.

**3. Meeting Coordination**:

- Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
- Arrange meeting logistics such as booking conference rooms, setting up video conferences, and ensuring necessary materials are available.
- Assist with the preparation and distribution of presentations and reports for meetings.

**4. Travel Arrangements**:

- Plan and book travel itineraries, including flights, accommodations, ground transportation, and dining arrangements.
- Prepare detailed travel agendas and manage travel logistics.
- Handle any travel-related issues that may arise, including changes in schedules.

**5. Document and File Management**:

- Maintain an organized filing system for both physical and digital documents.
- Ensure that the Director's documents are easily accessible and up-to-date.
- Handle confidential and sensitive information with discretion.
- Prepare reports, presentations, and documents as needed.

**6. Event Planning and Coordination**:

- Plan and coordinate events, including conferences, workshops, and corporate gatherings.
- Handle all logístical aspects of events, such as venue selection, catering, guest lists, and invitations.

**7. Relationship Management**:

- Build and maintain relationships with key internal and external stakeholders.
- Serve as a liaison between the Director and other members of the organization.
- Represent the Director in a professional and positive manner.

**8. Administrative Support**:

- Assist with personal tasks for the Director, as needed.
- Provide support to other executives or departments during peak times or special projects.

**9. Confidentiality and Discretion**:

- Handle sensitive information with the highest level of confidentiality.
- Ensure that all communications and actions are aligned with the Director's objectives and the company’s policies.

**10. Reporting and Analytics**:

- Prepare various reports and summaries as requested by the Director.
- Analyze data and provide insights to assist in decision-making processes.
- Monitor industry trends and provide the Director with relevant information.

**Key Skills and Competencies**:

- Organizational Skills: Exceptional ability to organize tasks, manage time effectively, and prioritize workload.
- Communication: Strong written and verbal communication skills for drafting correspondence, taking minutes, and liaising with stakeholders.
- Attention to Detail: High level of accuracy and attention to detail in handling tasks and documents.
- Problem-Solving: Proactive approach to identifying issues and providing solutions before they become problems.
- Discretion: Ability to handle confidential information with integrity and discretion.
- Multitasking: Capable of handling multiple tasks simultaneously in a fast-paced environment.
- Technology Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with scheduling and project management tools.

**Qualifications and Experience**:

- Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
- 2 - 3 years of experience in an executive assistant or administrative support role.
- Experience working with senior management or C-level executives is highly desirable.
- Strong understanding of office management systems and procedures.

**Working Conditions**:

- Full-time position, in an office environment.
- May require occasional overtime or travel, depending on the Director's needs.
- Must be able to adapt to changing priorities and work under pressure.

**Job Types**: Full-time, Permanent

Pay: ₹28,000.00 - ₹35,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Application Question(s):

- How many languages do you speak?
- Do you have your own personal laptop that you can use for work?

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 2 years (required)
- executive assistant: 2 years (required)

Work Location: In person